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    You are here: Home / Archives for Committees / Scheduling Committee / Preferential Bidding System (PBS)

    [L-AS] November 2018 PBS Bid Awards

    October 15, 2018 18:00 By Jeffrey Peterson (MEC President)

    This message is for Legacy Alaska Airlines (L-AS) Flight Attendants

    Trouble with the November 2018 PBS bid award

    The Master Executive Council (MEC) was informed on Friday, October 12, 2018, that the wrong one-position (“D”) pairing file was loaded into NAVBLUE PBS.  That file did not contain all the one-position flights—in excess of 1000—requiring staffing coverage. Management and AFA were initially going to pursue a re-award under the usual contractual procedure.

    However, management advised AFA that a longer than normal lead time would be required to re-open bidding because the correct D position pairing file had to be sent to API for hotel assignments prior to loading into NAVBLUE. Neither party was confident that API would be able to turn the file around over the weekend, so the conservative estimate was for API to finish processing the file on Monday 10/15, bidding to open Tuesday 10/16, bidding to close Sunday 10/21, bid awards to post Tuesday 10/23 and trading to finally open on Thursday 10/25.

    Such an extensive delay to first round awards in order to accommodate the re-award would have been unprecedented. The MEC was even more apprehensive because November is a holiday month. However, the MEC was also extremely concerned that Flight Attendants would not be able to exercise their seniority to bid on all known flying if a re-award were to not occur; this would be in violation of Section (§) 10.E.5, which reads, “All known flying, including scheduled and confirmed 14 CFR part 121 charters, will be placed in the PBS program for bid.”

    The MEC voted against a re-award via roll call

    After vigorous discussion about all the implications, the MEC voted three to two for a re-award (For: C15 SAN/McGee, C18 LAX/Green and C30 ANC/Pinkston; Against: C19 SEA/Taylor and C39 PDX/de’Medici; Abstaining: C35 SFO/Osborne). As is her right under the AFA Constitution & Bylaws (C&B), Council 19 Seattle President Terry Taylor requested a roll call vote, in which an issue may be voted on using the number of members in good standing in each council. The MEC ultimately voted 2934 to 1899 against a re-award (For: C15 SAN/McGee @ 377 + C18 LAX/Green @ 1141 + C30 ANC/Pinkston @ 381 = 1899; Against: C19 SEA/Taylor @ 2317 + C39 PDX/de’Medici @ 617 = 2934; Abstaining: C35 SFO/Osborne @ 821). Council 35 SFO President Melissa Osborne abstained from both votes because the issue did not impact her members; all C35 member are currently Legacy Virgin America (L-VX) Flight Attendants and bidding under the L-VX work rules and related systems.

    Implications

    Consequently, November 2018 bid awards are now final and trading will commence on schedule. The tradeoff is that the MEC has waived the provisions of §10.E.5 specific to the ‘missing’ D position pairings for the month of November 2018; therefore any potential grievances pursued under that provision would have no standing in these narrow circumstances. Here is the breakdown by domicile of the missing one-position (D) pairings that will go into Open Time prior to the commencement of Open Time trading: 56 in ANC, 148 in SEA, 21 in PDX, 35 in LAX and 5 in SAN.

    The MEC knows many Flight Attendants will be glad that November 2018 trading was not delayed until late October, but it is also possible that just as many will be upset by the award and the waiver to §10.E.5. This was truly a no-win situation for AFA and for all L-AS Flight Attendants. However, be assured that your elected leaders will continue to advocate for you under the democratic processes of the AFA C&B to the best of our ability.

    In Solidarity,

    Your MEC – Jeffrey Peterson, Brian Palmer, Linda Christou, Lisa Pinkston, Terry Taylor, Mario de’Medici, Melissa Osborne, Tim Green and Brice McGee

    Filed Under: Latest News, Pairing Construction, Preferential Bidding System (PBS) Tagged With: 2018, NAVBLUE, PBS

    [pmAS] Follow Up to April Bid Re-Award

    March 15, 2018 18:00 By Brian Palmer (MEC Vice President)

    This message is for pre-merger Alaska Airlines Flight Attendants

    On Tuesday, March 13, AFA released information about the April bid re-award that recently took place.  The initial need for a re-award came about after several bid protests were filed based on the original April line awards.  After further investigation, the protests were found to be valid and the error occurred due to programming in the new web app user interface of Navblue PBS.  The programming error affected the bids of 22 Flight Attendants which required that action be taken to properly honor those bids. Resolving the bid protests was bound to have an impact on the previously awarded lines of Flight Attendants beyond those who initially filed bid protests.

    After Navblue corrected the necessary programming but prior to running the bid re-awards, Crew Planning and the PBS Committee had the need to perform some administrative work in PBS to ensure that Flight Attendant bids properly reflected those that were originally entered prior to bids closing on March 10th.  Performing this work required that PBS be switched back into the normal bid entry mode so that the necessary work could be done.  The system does not contain the ability to be switched into a “maintenance” or “offline” mode where administrators can work in the system while preventing Flight Attendants from also making entries.  As a result of this, it was also possible for Flight Attendants to log in to the system and make bid entries during the period of time that the administrators were in the system verifying the integrity of original bids.

    Section 10.J.4 of the Flight Attendant collective bargaining agreement states that a Flight Attendant must submit her/his bid by 9 AM Pacific time on the 10th of the month prior to the bid period.  Management’s failure to have PBS properly programmed to prevent additional bid entries while the administrators were working in the system has resulted in a clear contractual violation.  At no time did AFA agree to an exception or waiver to this contractual provision.

    The MEC had substantial discussion regarding what transpired, including the possibility of requesting that a full re-bid be conducted for the month of April.  The option of a full re-bid was determined to be unfeasible as it would have had a greater negative impact on Flight Attendants, especially those who would be unable to participate in the re-bid (on vacation, etc.) as well as those who had planned their schedules around the F/A-to-F/A and Open Time trading timeline.

    AFA will be pursuing resolution to the contractual violation through the grievance process and every other avenue at our disposal.  The MEC Grievance Committee has already filed grievance number 36-99-2-116-18 addressing management’s failure to comply with the contractual bidding timeline.  We will also be calling for a meeting with inflight management to have additional conversation about the new Navblue PBS user interface, the associated programming errors, and the necessary steps that need to be taken to prevent reoccurrence of a similar situation.

    In Solidarity,

    Your MEC – Jeffrey Peterson, Brian Palmer, Linda Christou, Lisa Pinkston, Terry Taylor, Mario de’Medici, Melissa Osborne, Tim Green and Brice McGee

    Filed Under: Grievance Committee, Latest News, Preferential Bidding System (PBS) Tagged With: 2018, bid awards, grievance, PBS, Preferential Bidding System

    April Bid Re-Award and Trading Timeline

    March 13, 2018 17:30 By Brian Palmer (MEC Vice President)

    This message is for pre-merger Alaska Airlines Flight Attendants

    On Monday, March 12, management advised AFA that a programming error was discovered with the new user interface of NavBlue PBS.  The error, related to the programming of the “Duty On” preference in the new user interface, resulted in trips being awarded incorrectly to Flight Attendants despite bid preferences that were submitted properly.  As a result of the programming error, NavBlue was immediately contacted by management and the necessary programming was corrected.

    NavBlue made necessary corrections to the PBS programming which were completed earlier today.  Management subsequently worked to re-award bids with the NavBlue programming having been corrected.   Bid awards will be posted at 5 PM Pacific time today and F/A-to-F/A and Open Time trading will begin as originally scheduled.

    Bidding and Trading Timeline

    All times based on Pacific time

    Bid Re-Awards Posted Tuesday, March 13 @ 17:00
    Bid Protest Begins Tuesday, March 13 @ 17:00
    Bid Protest Final Wednesday, March 14 @ 17:00
    F/A-to-F/A Trading Begins Thursday, March 15*
    Open Time Trading Begins Friday, March 16*

    *Please note that there is no change to the F/A-to-F/A and Open Time trading timeline.

    It is AFA’s positon that management has an obligation to ensure Flight Attendant bidding and scheduling systems are fully functional and free of programming errors.  AFA will be meeting with management to review the programming error with NavBlue PBS and discuss the future plans for roll out of the system.

    If you have any questions about the bid re-award or trading timeline, please contact your LEC Officers.

    In Solidarity,

    Your MEC – Jeffrey Peterson, Brian Palmer, Linda Christou, Lisa Pinkston, Terry Taylor, Mario de’Medici, Melissa Osborne, Tim Green and Brice McGee

    Filed Under: Latest News, Preferential Bidding System (PBS), Scheduling Committee Tagged With: 2018, bid awards, bid protest, Open Time, PBS, Preferential Bidding System, trading

    [AS] PBS Update – May 2017

    May 3, 2017 17:00 By Brian Palmer (MEC Vice President)

    A message from your AFA PBS Committee

    There have been a few recent changes with PBS with more to come!  We’ll talk more about that in a moment but first we’ll cover the basics.  Please read along and hopefully you’ll have a better understanding of our bidding program.

    First, a reminder that the PBS Committee is here to help you specifically with your bids.  We aren’t trained to assist you with questions unrelated to bidding such as IMD help, Crew Access/trading questions, vacation trading, payroll, etc.  Those types of questions are best addressed to the Alaska IT desk, your payroll analyst or your Local AFA Scheduling Committee.  Their names and email addresses are always on the PBS Info Page as part of the monthly pairing information for your base.

    Helpful Hints 

    The program reads your bids from the top down

    This is one of the most important things people need to remember when bidding. If you want to ‘Prefer Off’ certain days or want to ‘Avoid’ something for the entire month then you need to say so at the top of your bid, at minimum prior to your first ‘Award’ line.  Whatever is most important to you (days off, avoiding redeyes, etc.) should come first. Certain lines such as Waive rules or Set Conditions will automatically be at the beginning and can’t be moved.  Prefer Off and Avoid lines entered after Award lines do not apply to the previous Award lines…since the program reads the bid from the top down those lines will not yet apply.  If you’re bidding for a pairing that would violate any of your Prefer Off or Avoid lines, then the pairing would have to be requested higher in the bid than those lines.

    If you enter anything in your ‘Current’ bid, even one line, then your ‘Current’ bid is used to build your schedule

    The program doesn’t skip from Current bid to Default bid…it’s one or the other.  If you are intending for the program to read your Default bid, check to make sure you haven’t accidentally entered any line in your ‘Current’ bid.  Making this mistake is not considered a valid bid protest.

    A line preceded by a number was a line entered by you…lines without a preceding number are supposed to be there and are auto-generated by the program.  See the PBS Info Page for an example.

    Do you prefer to be on Reserve?

    If so, you must begin your bid with ‘Start Reserve Bid’.  Then enter ‘Start Reserve’ and follow that with your reserve preferences.  With so much growth lately, you may be surprised that you held a line of pairings and didn’t want one.  The program tries to build everyone a line of pairings if mathematically possible.  If you prefer Reserve, you must start your bid with ‘Start Reserve Bid’.

    On the cusp of Lineholder and Reserve?  You may want to ‘Waive’!

    Many of you that are on the cusp of lineholder and reserve may not realize you might need to ‘waive’ certain contractual rules in order to hold a line of pairings.

    Waiving down to ‘Allow 24 Hours Off in 7 Days’ and waiving the ‘No Same-Day Pairings’ rule could be the only way for you to hold a line.  If you see others junior to you holding a line and you didn’t, it’s quite possible it was only because they ‘waived’ those rules.

    Check your bidding number on the seniority list on the Inflight webpage at the beginning of each month.  Then check the PBS Info Page for the number of reserve lines in your base for the next month.  This will help you to determine how close you are to still being on reserve.  If you’re close to the bottom lineholders then you need to strongly consider entering those ‘waive’ lines if you hope to be awarded a line of pairings instead of reserve.

    Layover rest is not the same as ‘legal rest’

    For bidding purposes, your ’48 Hours Off in 7 Days’ rest (or 24 Hours Off in 7 Days if ‘waiving’) must be at your domicile, not on a layover.  A layover does not count as contractual rest during line construction. You are able to waive this rule during trading on Crew Access, allowing layover rest to count towards CFR’s, but not during bidding.

    Prefer Off ‘Day of Week’ bids are no longer ‘forgettable’

    Maybe people don’t use ‘Forget’ and ‘Redo From’…if you don’t use these then you don’t need to worry about this.

    If you still wish to forget a bid involving a day off, you’ll need to use ‘Prefer Off’ by using a specific date.  Instead of saying ‘Prefer Off Fridays’ with the plan to later forget that line, you’d need to ask for individual Fridays off by date.  You will now be able to later ‘forget’ that line.

    Are you changing bases this month?

    With so much hiring lately there is a lot of movement between bases. Your default bid will not carry over when you change bases. You’ll have to re-enter your default bid. Print it out before the move so you have something to help you re-enter your old default bid when next month’s bidding in your new base opens.

    Our most frequent question during Bid Protest

    Why didn’t I hold a line while others below me did?  Did those people below you have vacation TFP?  A carry-in trip?  This gives them TFP credit that you didn’t have when it tried to build them a line. Were you illegal for a trip on the 1st of the month due to your flying the end of the previous month?  Maybe that small reason prevented you from holding a line since you couldn’t take a pairing on the 1st or 2nd.  Did they ‘waive’ the ‘No Same Day Pairings’ rule and/or allow for ’24 Hours Off in 7 Days’ and you didn’t?  Did they enter the waive for the ‘Co-Term’ rule if in LAX?  Did they allow for ‘4k’ flying and you didn’t?

    Trust us in that the program will always try and build you a line if mathematically possible when taking your legalities and bids into consideration.  It wants to build everyone a line in order to ‘cover’ the operation and staff every pairing if possible.

    Line awards and Coverage Reports are now posted on the Inflight webpage 

    For the line awards, visit the Inflight website > Schedule and Bidding > Line Bidding > PBS Awards.   The line awards are now showing ‘color coding’…different colors for normally awarded pairings, Coverage pairings, normally awarded Reserve days and Coverage Reserve days.

    A recent program update made the following changes to PBS:

    Navtech is now ‘NAVBLUE’.  They were purchased last year by Airbus and they’ve chosen to change the name of their new subsidiary.

    Any mention of Arctic number has been replaced with Employee number.  This refers to your 7-digit PeopleSoft number.

    Your ‘Calendar’ no longer shows pilot-related FAR 117 numbers.  Also, most pilot-related information has been removed from your personal information

    New terminology for some ‘Set Condition’ bids makes them clearer.  For example: The previous ‘Minimum Days Off’ is now ‘Minimum Days Off In A Row’, ‘Maximum Days On’ is now ‘Maximum Days On In A Row’ and ‘Consecutive Days Off’ is now ‘Consecutive Days Off In A Row’.

    Color coding of line awards on the posted line awards.  Different colors designate pairings (or on-call days) if they were assigned during the normal award process or were assigned as a ‘Coverage’ pairing or reserve day.

    Welcome to Adam Clarey!

    Adam was selected by the MEC as a new member of the Joint PBS Committee!  He is currently Seattle-based and has been a Flight Attendant for 13 years. Other AFA joint committee members include Rebecca Asbell (PDXFA) and Stephen Poynter (SEAFA).  Alaska Airlines joint committee members are Inflight Crew Planners Kelly Yeager and Sabrina Blevins.

    Upcoming PBS Changes

    There’s been some confusion between the changes to our crew tracking program (Crew Access/JCE) and upcoming changes to PBS.  These are of course two separate programs. Here’s what’s changing with Navblue’s PBS program:

    We recently went to a new look to the Inflight webpage…that’s called a ‘user interface’. Navblue is transitioning all of their customers to a new ‘user interface’ by the end of 2017.  The new Navblue website will have the same internal programming but it’s how you interact with the program that will be changing.  It’s a whole new ‘look’ but after taking some time with it we believe everyone will grow accustomed to it and maybe even like it better than the current version.

    Navblue’s new user interface was designed to be more tablet-friendly.  It also allows you to work on your bids when off-line, saving your work to submit later when you’re back on the Internet. It utilizes ‘filtering’ when searching for pairings and allows easy transferring of desired pairing numbers onto your bid.   Color-coding of bid lines will help you see more clearly the structure of your bids…and will hopefully make it more obvious when a bid is in the wrong place!

    We anticipate introducing the new Navblue website to everyone in mid-July after bidding is finished.  You’ll be able to use both the current and the new websites for a three month period and then the ‘off switch’ will be flipped on the current version. By mid-October we plan on using only the new website going forward.

    We’re not going to sugar-coat it…it is definitely different and you will need to allow some time to learn how to use the new PBS website.  Our best advice is that you don’t wait until the last minute!  During the three-month transition period use the new program as often as you can. Changes made to your bid on either the current or new version will be reflected on both websites. Whichever version you last submit your bids on will be the bid that is processed.  If you’re struggling, make sure your default bid will carry you until you feel more proficient in using the new website. There will be training support to help you through this transition…PowerPoint presentations, videos and live help at your base.

    Thanks for reading!  For help with your bidding, email PBS.QA@alaskaair.com

    Filed Under: Preferential Bidding System (PBS) Tagged With: 2017, bidding, PBS, PMAS

    Bidding Deadline Extended

    April 7, 2017 10:10 By Brian Palmer (MEC Vice President)

    We are aware of some issues with some Flight Attendants not being able to submit their bids.  This is related to a change in terminology with ‘Forget’ and ‘Redo’.  Another issue discovered is being able to ‘Forget’ one type of bid line is not working properly.  The new functionality is designed to maximize the number of days off you get with the prefer off bid.

    In both the previous and new functionality, if a complete line cannot be built in the first completion attempt, it will go into top down inclusion:

    • In the previous functionality, when top down inclusion got to the prefer off day of week bid, it would add them in date order, trying to build a line with each additional date.
    • In the new functionality, when top down inclusion gets to the prefer off day of week bid, it will look at all possibilities to maximize the total number of that day that you get off.  It attempts to build a line with at least 1 of that day off, then at least 2 of that day off, etc.  It continues this process and attempts get as many of those days off in the completed line as it can.

    Because of this changed functionality it was determined that a ‘forget’ was not necessary for this bid as it is attempting all possible combinations to get the best possible result.  As an alternative, you can use ‘Avoid Pairings if Departing On Friday’ instead of ‘Prefer Off Friday’ as that would be forgettable.  Also, using ‘Avoid Pairings if Duty on Friday’ could be used an alternative as well.

    As a reminder, all negative (prefer off, avoid) bids should be placed in the order of priority in your bid group. Bids are read in order of importance from the top down.

    Considering these issues and new functionalities, we have extended the bidding window.  Bidding will now close on Tuesday, April 11, 2017 at 09:00. Bid results will still be published at the regularly scheduled time.

    *** Please note, the date for Open Time trading will NOT change. ***

    Once again, we apologize for any confusion these issues have caused. We are in contact with Navblue and are working on a solution to ensure programming changes are communicated to us well in advance of bidding.

    Thank you for your understanding. If you have any questions or need PBS help, please email PBS.QA@alaskaair.com.

    Filed Under: Latest News, Preferential Bidding System (PBS), Scheduling Committee Tagged With: 2017, bidding, bids, PBS

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