This message is for pre-merger Hawaiian Flight Attendants

• AFA has filed a grievance disputing the proof of relocation required by management to qualify for the flat rate moving expense
• Flat-rate moving expenses are taxed as bonus wages and are not grossed up, while actual moving expenses reimbursed with receipts will be grossed up to cover taxes owed

Flat Rate Moving Expense Update

Many of you have come to us with concerns about management’s requirement to provide proof of relocation to be eligible for the flat rate moving expense. AFA’s position is that a Flight Attendant does not have to actually move in order to be eligible for the flat rate payment.  We are in dispute with management over the requirement and have formally filed a MEC grievance on the issue. The grievance process will take some time to resolve the dispute. In the meantime, we would like to clarify the requirements for those who may be interested in securing the flat rate expense under management’s terms.

First, management is requiring that you actually move, but you do not need to move to Seattle – just a location that makes sense for you to be able to commute to SEA. For example, a move from HNL to a location on the continent such as AUS, SMF, PDX, or DEN, is allowable.

Second, there is no requirement that your move be a permanent one. If you move and a group of Flight Attendants decides to lease a home or large apartment together, with the intention of moving from your current place of residence to SEA or to a location closer to SEA than your current residence, the flat rate moving expense is available.

Third, management is requires that you provide two forms of the required proof of relocation within sixty (60) days after the effective date of your transfer in order to receive the flat rate moving expense. Management requires two forms of the documentation below:

• Lease or rental agreement
• Mortgage or rental payment receipt
• Insurance documents, like homeowner’s or renter’s insurance policy
• Driver’s license, State ID
• Mail from the Department of Motor Vehicles with your address listed
• Official school documents, including an enrollment form or a school ID
• Utility bill (including any public utility like a gas, electricity, or water bill) or confirmation of utility service (including a utility hook-up or work order)
• Statement from a bank or financial institution with the address listed
• U.S. Postal Service change of address confirmation letter
• Moving company contract or receipt with your address listed
• Voter registration card with your name and address listed

Finally, if you need the flat rate moving expense before your move, please contact your base manager. Section 5.B.2. of the contract provides that the flat rate moving expense can be provided to you in advance. Please note that the company will not be able to provide you with a cash voucher (the funds will be directly deposited). In addition, flat rate expenses are now taxable under changes in tax laws.

AFA’s position is that you should not need to provide proof of relocation. We hope this information provides additional clarity regarding flat rate moving expenses for those of you who will be able to provide the company-required documentation, while we work through the grievance process for those who will not be able to provide relocation documentation.

If you are unable to provide the company requested documentation:

• Document all interactions with management regarding your denial of the Flat Rate moving expense
• Email the SEA Domicile Negotiating Committee at sea@afahawaiian.org so we may track any potential grievants.

Moving Expenses – Tax Clarification

Actual Moving Expenses

For moving expenses that are reimbursed with actual receipts (actual moving expenses and settling expenses), the company will gross up the payment. This means that the company will be increase the gross payment to cover the taxes owed, to ensuring the Flight Attendant receives the intended reimbursement amount.

Flat Rate Moving Expenses

Lump sum payments (flat rate moving expense and new hire settling expense) will be taxed similarly to bonus wages and will not be grossed up.

For any questions regarding your specific tax situation, please consult your tax advisor or another qualified financial professional.

Other Information

Pet Moving Expenses

The company will reimburse reasonable expenses associated with moving your pet, including the required pet health certificate. If your pet is unable to travel in the cabin or in the baggage compartment and may require specialized handling, please reach out to your duty manager for next steps.

Cargo Information

If you wish to ship your household goods by cargo, you may do so on a space available basis on company aircraft. You will need to complete an SP-28 form, available through Alaska Cargo. Please call 1-800-225-2752 or cargo.capacity@hawaiianair.com for more information.

SEA LOA Resources

If you have any questions or concerns, please contact your local leadership or email the SEA Domicile Negotiating Committee at sea@afahawaiian.org.

This message is for pre-merger Hawaiian Flight Attendants

• Bidding has opened for 121 permanent vacancies available at the SEA Domicile effective May 1, 2026. Bids will close at 11:59 PM HT on February 16
• The Negotiating Committee has reached an agreement on the SEA Domicile Vacancy Bidding process, which offers additional relocation options for April and May bidders
• The Committee is addressing the company’s requirement for proof of relocation for flat rate payments, and advises affected Flight Attendants to document their interactions and contact union leadership if denied the flat rate

SEA Domicile May Vacancy Posting

The company has posted vacancies for the SEA domicile. There are 121 permanent vacancies available, effective May 1, 2026 for the May bid month. Bids will close at 11:59 PM HT on Monday, February 16. Awards will be posted by 12:00 PM HT on Tuesday, February 17. Please use the IFS Vacancy Bid Form if you are interested.

Date	Time	Event
Monday, February 16	11:59 PM HT	Close of bids Email confirmation of vacancy bid sent to hawaiianair.com email
Tuesday, January 17	12:00 PM HT	Post of awards/Recission Period Begins Email (hawaiianair.com) to successful bidders
Wednesday, January 18	11:59 PM HT	Rescission deadline for successful bidders
Thursday, February 19	12:00 PM HT	Post of backfill awards (if any) / 2nd Recission Period Begins
Friday, February 20	11:59 PM HT	2nd Recission Period Ends
Monday, February 23	12:00 PM HT	Final Awards Posted

SEA Domicile Vacancy Bidding Letter of Agreement

The Negotiating Committee has reached an agreement on the award process for the SEA Domicile Vacancy Bidding. Any provision not addressed in the Letter of Agreement (LOA) will be handled in accordance with the CBA.  Please review the full text of the LOA here:

Here are some highlights of the agreement:    

• As an alternative option for Relocation Days and Travel Time (for April and May bidders only), the provisions of Section 5.G (Relocation Time) will still apply and are an available option for Flight Attendants.
• April bidders may elect to receive pay and credit of 4.50 hours per day for a total of 27 hours for April 1 to April 6, or April 2 to April 7, or April 3 to April 8
• May bidders may elect to receive pay and credit of 4.50 hours per day for a total of 27 hours for May 1 to May 6, or May 2 to May 7, or May 3 to May 8
• A response to the company email is needed within 15 calendar days to accept, reject, or slide relocation days.
  • If Flight Attendants wish alternate moving days, but do not know the exact days, they still must inform the company within 15 calendar days that they will mutually arrange the days later
• Low Time for the month of May will include 9 Low Time positions.
• There will be 1 Reduced Time position for the month of April per Section 13.B. and 13.D of the CBA.  Bids will open March 1 and close March 7 for that position.

SEA LOA Resources

Flat Rate Moving Expenses

Thank you very much for reaching out to us to share your concerns and frustration about management’s 11th-hour notification of the requirement to provide proof of moving in order to receive the flat rate moving expense. This is the first time that AFA is aware of this requirement and it was not discussed during the negotiations for any HA-SEA Domicile Letters of Agreement or in any prior contract negotiations. We feel blindsided.

AFA does not agree with management’s demand for documentation for the flat rate payment.

There is no justification either in long-standing practice, or in the CBA, of requiring Flight Attendants who opt for the flat-rate payment to supply proof of relocation. The negotiated SEA Domicile Vacancy Bidding LOA contains no requirement for relocation to receive the flat-rate payment.

Hawaiian has a long-standing practice of requiring receipts for the actual moving expenses, but not for the flat rate. The flat rate was created as an option for Flight Attendants and to assist those who are not actually moving to establish themselves at the new base. This would include the opportunity for Flight Attendants to secure housing (i.e. crash pads) and transportation.

In fact, the only instance in the CBA in which documentation demonstrating relocation for a flat     rate payment is required is if a Flight Attendant is on a leave of absence.

As a reminder, Flight Attendants have 12 months from the date of their report to the domicile to elect the flat rate payment.

Next Steps

For the Negotiating Committee:

• The Negotiating Committee continues to seek a resolution with management. If the disagreement remains unresolved the Committee will seek to file a timely grievance.

For Flight Attendants seeking the Flat Rate:

• Document all interactions with management regarding your denial of the Flat Rate moving expense
• Please contact your local union leadership to inform them of your denial, Council 43, Martin Gusman (martin.gusman@afahawaiian.org), or Council 47, Josh Aoki (josh.aoki@afahawaiian.org) so we may track any potential grievants.

Taxes and Moving Payments

Moving Payments (including Flat-Rate and Actual Expense Reimbursement) are currently treated as taxable income under federal law. This change was introduced by the Tax Cuts and Jobs Act of 2017, which required these payments to be taxed starting January 1, 2018. Although this provision was originally set to expire in 2025, subsequent legislation has extended the taxation of moving benefits indefinitely. This information is provided for general awareness only. For questions regarding your specific tax situation, please consult your tax advisor or another qualified financial professional.

If you have any questions or concerns, please contact your local leadership or email the SEA Domicile Negotiating Committee at sea@afahawaiian.org.