Pairing Construction

[L-AS] November 2018 PBS Bid Awards

October 15, 2018 18:00

This message is for Legacy Alaska Airlines (L-AS) Flight Attendants

Trouble with the November 2018 PBS bid award

The Master Executive Council (MEC) was informed on Friday, October 12, 2018, that the wrong one-position (“D”) pairing file was loaded into NAVBLUE PBS. That file did not contain all the one-position flights—in excess of 1000—requiring staffing coverage. Management and AFA were initially going to pursue a re-award under the usual contractual procedure.

However, management advised AFA that a longer than normal lead time would be required to re-open bidding because the correct D position pairing file had to be sent to API for hotel assignments prior to loading into NAVBLUE. Neither party was confident that API would be able to turn the file around over the weekend, so the conservative estimate was for API to finish processing the file on Monday 10/15, bidding to open Tuesday 10/16, bidding to close Sunday 10/21, bid awards to post Tuesday 10/23 and trading to finally open on Thursday 10/25.

Such an extensive delay to first round awards in order to accommodate the re-award would have been unprecedented. The MEC was even more apprehensive because November is a holiday month. However, the MEC was also extremely concerned that Flight Attendants would not be able to exercise their seniority to bid on all known flying if a re-award were to not occur; this would be in violation of Section (§) 10.E.5, which reads, “All known flying, including scheduled and confirmed 14 CFR part 121 charters, will be placed in the PBS program for bid.”

The MEC voted against a re-award via roll call

After vigorous discussion about all the implications, the MEC voted three to two for a re-award (For: C15 SAN/McGee, C18 LAX/Green and C30 ANC/Pinkston; Against: C19 SEA/Taylor and C39 PDX/de’Medici; Abstaining: C35 SFO/Osborne). As is her right under the AFA Constitution & Bylaws (C&B), Council 19 Seattle President Terry Taylor requested a roll call vote, in which an issue may be voted on using the number of members in good standing in each council. The MEC ultimately voted 2934 to 1899 against a re-award (For: C15 SAN/McGee @ 377 + C18 LAX/Green @ 1141 + C30 ANC/Pinkston @ 381 = 1899; Against: C19 SEA/Taylor @ 2317 + C39 PDX/de’Medici @ 617 = 2934; Abstaining: C35 SFO/Osborne @ 821). Council 35 SFO President Melissa Osborne abstained from both votes because the issue did not impact her members; all C35 member are currently Legacy Virgin America (L-VX) Flight Attendants and bidding under the L-VX work rules and related systems.

Implications

Consequently, November 2018 bid awards are now final and trading will commence on schedule. The tradeoff is that the MEC has waived the provisions of §10.E.5 specific to the ‘missing’ D position pairings for the month of November 2018; therefore any potential grievances pursued under that provision would have no standing in these narrow circumstances. Here is the breakdown by domicile of the missing one-position (D) pairings that will go into Open Time prior to the commencement of Open Time trading: 56 in ANC, 148 in SEA, 21 in PDX, 35 in LAX and 5 in SAN.

The MEC knows many Flight Attendants will be glad that November 2018 trading was not delayed until late October, but it is also possible that just as many will be upset by the award and the waiver to §10.E.5. This was truly a no-win situation for AFA and for all L-AS Flight Attendants. However, be assured that your elected leaders will continue to advocate for you under the democratic processes of the AFA C&B to the best of our ability.

In Solidarity,

Your MEC – Jeffrey Peterson, Brian Palmer, Linda Christou, Lisa Pinkston, Terry Taylor, Mario de’Medici, Melissa Osborne, Tim Green and Brice McGee

Pairing Construction 101

August 26, 2016 05:00

What is involved with pairing construction?

Approximately one month prior to the bid month, Network Planning provides a Standard Schedules Information Manual (SIMM), which includes all of the scheduled legs in the system on a daily basis for FA 1-Position, FA Combi and FA 3-Position. Each of the legs are formatted as a single line item, such as one leg flight AS 320 SEA-SFO. For October 2016 there were 18,741 single legs in the FA 3-Position used for optimization of the pairing solution. For October pairings, we build the schedules and submit our solutions in the month of August, and in September 2016 we submit pairing solutions for November, et cetera.

What metrics do the crew planners and AFA pairing analyst input into the solution to build the pairings?

Most of the time we utilize the same metrics into the solutions but change the parameters. Examples include but are not limited to:

Hotel costs, per diem, aircraft swaps, minimum layover, maximum duty day, maximum layover, sit premium, soft time (minimum pay rules such as Multi-day Sequence Minimum, Duty Period Minimum, Extended Overnight Rule, Average Duty Period Guarantee), penalties for trip length, hard locks (defined pairings), soft locks (suggested leg combinations), deadhead and other contractual or Federal Air Regulation (FAR) requirements. All of these are built into the optimizer and sent into the system to build the final solution.

How long does it take to submit a solution?

It takes approximately 1 – 2 hours each time one run is sent to the optimizer. Pilot and Flight Attendant Crew Planning along with the AFA Pairing Analyst share the optimizer. There are a limited amount of servers available to submit solutions. Typically, the AFA analyst will submit her/his solutions in the evening during non business hours

How is a solution chosen?

The AFA Pairing Analyst and each of the Crew Planners submit a solution for consideration. The Crew Planning department filters through the solution and provides a cost comparison document that shows the overall cost of the solutions submitted. This document contains important financial information and is not shared with the public, as it requires the AFA Pairing Analyst to sign a Non-Disclosure Agreement (NDA). The comparison document is used for our joint monthly pairing selection meeting with Director of Flight Operations Planning and Resource Allocation, Chad Koehnke, and Vice President of Inflight Services, Andy Schneider. For transparency the MEC Officers also receive a copy of the comparison document. It is important to note that both AFA and management are working together to review the comparison document, however, management has final selection authority for the pairing solution.

What happens after the solution is chosen?

The AFA Pairing Analyst receives confirmation of the solution selection from management. The AFA Pairing Analyst then goes into the solution and reviews each domicile and the pairings created to write the monthly pairings report. It takes approximately 2 – 3 hours to review in depth the final solution of the pairings created. After the report is finalized it is emailed to Crew Planning who then adds in the statistics of the duty periods, calendar days, average TFP per duty period by base and trip length of trip, average sit time, average duty day, average swap and average layover. Kelly Whitacre-Yeager then emails the Pairing Report and Statistics to the Flight Attendants via Outlook.

The Master Executive Council (MEC) thanks MEC Scheduling Committee Chairperson Jake Jones for submitting the AFA pairings solutions while MEC Pairing Analyst Karen Ferrell has been in training. Going forward Karen will be the primary submitting on behalf of the Association. If you have any questions, concerns or suggestions about pairings, contact your local Scheduling Committee representatives.

In Solidarity,

Your MEC – Jeffrey Peterson, Brian Palmer, Yvette Satterlee, Lisa Pinkston, Laura Masserant, Cathy Gwynn, Tim Green and Brice McGee; MEC Scheduling Committee Chairperson Jake Jones and MEC Scheduling Committee Vice Chairperson/Pairing Analyst Karen Farrell

Introducing AFA Pairing Analyst Karen Ferrell

January 27, 2016 17:00

At the January meeting of the Master Executive Council (MEC) earlier this week, your MEC interviewed candidates for the position of MEC Scheduling Committee Vice Chairperson for Pairing Construction, commonly referred to as the AFA Pairing Analyst. In total, four candidates interviewed for the position (one Anchorage-based flight attendant, two Seattle-based flight attendants and one Los Angeles-based flight attendant). The MEC sincerely thanks the candidates for stepping forward. After much discussion, the MEC has appointed Karen Ferrell to the position.

About Karen

Karen has worked for Alaska Airlines for over 37 years in various job capacities. Currently she is an Anchorage-based flight attendant and has been for 17 years. Karen is also the AFA Council 30 Anchorage vice president and Local Executive Council (LEC) co-chair of the Scheduling Committee.

Karen says, “I have always been interested in the scheduling aspect of our job, and before the current system sat with [Anchorage based flight attendant and former AFA line builder] Anita Davis on a few occasions to try to learn and understand what was then ‘line building.’ …Over the last several years, the quality of our pairings has continued to deteriorate. And though I understand there are many variables to consider, it is my hope that there is a solution that will satisfy the Company’s desire to save money AND create a variety of pairings that can satisfy the diverse needs of our work group.”

* * *

The MEC thanks MEC Scheduling Committee Chairperson Jake Jones for continuing to run pairing solutions on behalf of AFA until Karen can be brought up to speed. She is scheduled to attend training at a Jeppesen training facility in Montreal in early April. Congratulations, Karen!

In Solidarity,

Your MEC – Jeffrey Peterson, Brian Palmer, Yvette Gesch, Lisa Pinkston, Laura Masserant, Cathy Gwynn, Sandra Morrow, Stephen Couckuyt; MEC Scheduling Committee Chairperson Jake Jones; and AFA Pairing Analyst Karen Ferrell

AFA Alaska MEC Pairing Analyst Interviews

November 24, 2015 17:00

Your Alaska Master Executive Council (MEC) would like to take this opportunity to thank Sherrijon Gaspard for stepping up to the plate as MEC Pairing Analyst for the last six months. Regretfully, she recently stepped down from her position due to unforeseen family circumstances. The MEC is now in search of qualified individuals interested in becoming the new MEC Pairing Analyst.

Background

The official title in the AFA Alaska MEC Policy Manual for the AFA Pairing Analyst is MEC Scheduling Committee Vice Chairperson—Pairing Construction. The Pairing Analyst is chairperson and sole member of the Pairing Construction Subcommittee, which is a part of the Scheduling Committee. See below for additional information.
Both the Crew Planners and the AFA Pairing Analyst individually use a computer system provided by Jeppesen to construct pairings each month.
The pairings in our bid packets are “optimized” (usually for least cost) and built using a computer program designed by Jeppesen. Inflight management selects the final pairing solution to be used.

Additional Background from the AFA Alaska MEC Policy Manual

PAIRING CONSTRUCTION SUBCOMMITTEE

Scope

(i) The Pairing Construction Subcommittee will work with the company and the Inflight Crew Planning Department to build Flight Attendant pairings

Policy/Responsibilities

(i) The Pairing Construction Subcommittee shall consist of the MEC Scheduling Committee Vice Chairperson—Pairing Construction.

(ii) The Subcommittee shall:

(A) Regularly communicate with and provide updates to the MEC Scheduling Chairperson on the activites of the subcommittee

(B) Meet on a monthly basis with the Company and the Inflight Crew Planning Department to review problems and suggested resolutions regarding construction of Flight Attendant pairings and monthly lines of flying.

(D) Keep the MEC informed on all activities relating to the pairing construction process. When meetings or communications are due to unusual scheduling activities, a written report will be made.

(E) Keep the membership informed of the results of the pairing construction process on a monthly basis through the MEC Communications Committee Chairperson.

(F) Solicit feedback from the membership regarding desired pairings, trip lengths, and types of flying through Local Scheduling Committees and advocate for such during the pairing construction process.

(G) Discuss any problems occurring within the pairing construction process with the Local Scheduling Committee Chairpersons on a monthly basis and will provide any suggestions for remedy of problems to the MEC.

Skillset/Requirements

Strong computer skills are a must.
Ability to independently meet several deadlines throughout the month.
Potentially frequent travel to Seattle for training and meetings. However, duties may generally be fulfilled remotely.

Duties

Build pairings solutions using a pairings optimizer computer program (Jeppesen).
Work collaboratively with Crew Planning in regards to pairing building.
Review, validate and comment on the monthly pairing solutions.
Write a monthly pairings report.
Correspond with Local Scheduling Committee chairpersons, the MEC Scheduling Committee chairperson, and LEC presidents regarding pairing solutions and related concerns brought forward by flight attendants.
Advocate for flight attendants in the pairing building process.

Time Commitment and Compensation

This is a paid position compensated by the Company under 27.P Company Business (CB) Flight Pay Loss with a 5% override and “A” pay. CB is compensated at 0.75 TFP per hour of work.
Estimated 16 to 20 hours per month (12 to 15 TFP per month), most of which may be accomplished remotely.

Reporting Structure

Directly reports to the MEC Scheduling Committee chairperson, who in turn reports to the MEC.

Interested?

The MEC will hold interviews on Tuesday, January 26, 2016. Bid around the interview date or arrange to adjust your schedule accordingly to accommodate.
Interviews will be at the AFA Alaska MEC office in Seattle. Our office is located in the Alaska Airlines Flight Operations and Training Center, Suite 280 at 2651 S 192^nd St, Seattle, WA 98188.
Submit a declaration of interest and resume to MEC Secretary-Treasurer Yvette Gesch at yvette.gesch@afaalaska.org no later than 5 PM Pacific Time on Friday, January 15, 2016. Yvette will be able to provide additional information regarding transportation and booking of flights if necessary.

* * *

In solidarity,

Your MEC—Jeffrey Peterson, Brian Palmer, Yvette Gesch, Lisa Pinkston, Laura Masserant, Cathy Gwynn, Sandra Morrow, Stephen Couckuyt; and MEC Scheduling Committee Chairperson Jake Jones

Introducing the AFA Pairing Analyst

March 12, 2015 20:00

At a meeting held last week, your Master Executive Council (MEC) interviewed candidates for the position of MEC Scheduling Committee Vice Chairperson for Pairing Construction, commonly referred to as the AFA Pairing Analyst. In total, nine candidates interviewed for the position (three Seattle-based Flight Attendants, three Portland-based Flight attendants, two Anchorage-based Flight Attendants, and one Los Angeles-based Flight Attendant). The MEC would like to thank those candidates for stepping forward in the spirit of Union service. After much discussion, the MEC has appointed Sherrijon Gaspard to the position.

About Sherrijon

A passion for helping people has been a driving force in Sherrijon’s life for as long as she can remember. This dedication to service has been apparent at Alaska Airlines, where she has been a Flight Attendant since 1998. Her commitment to helping people does not stop when the plane hits the ground and the cabin door opens. She has been creative and resourceful in generating new ideas and solutions applicable to both the inflight department as well as the Union serving on various committees (Reserve Committee, PBS Committee, Inflight Service Committee, Hiring & Recruitment).

As part of her dedication to improvement, in 2006, Sherrijon decided to pursue an MBA at Pepperdine University’s Graziadio School of Business Management. At Pepperdine, she honed her innate ability for hospitality, team building and enhancing the customer experience and added developing and implementing integrated marketing and client satisfaction programs to her skill set. After earning her MBA in 2009, she founded Eos Ventures, a small business consulting firm and launched Vina Sympatica™ Sparkling Wines.

Now in her new position as Pairing Analyst, Sherrijon is ready to once again dedicate time to AFA and use her keen eye for detail and strong organizational skills to help ensure fair yet equal pairings and improved Flight Attendant quality of life while also paying close attention to management’s cost concerns and contractual obligations.

Thank You To Jeff Stein

The MEC would like to thank outgoing Pairing Analyst and Portland-based Flight Attendant Jeff Stein for his service to our Flight Attendants. For years, Jeff worked hard to improve Flight Attendant quality of life by advocating for better pairings and more efficient flying. Please join us in wishing Jeff well in his future pursuits.

In Solidarity,

Your MEC – Jeffrey Peterson, Brian Palmer, Yvette Gesch, Becky Strachan, Laura Masserant, Cathy Gwynn, Sandra Morrow, Stephen Couckuyt and MEC Scheduling Committee Chairperson Jake Jones

Trouble with the November 2018 PBS bid award

The MEC voted against a re-award via roll call

Implications

What is involved with pairing construction?

What metrics do the crew planners and AFA pairing analyst input into the solution to build the pairings?

How long does it take to submit a solution?

How is a solution chosen?

What happens after the solution is chosen?

About Karen

* * *

Background

Additional Background from the AFA Alaska MEC Policy Manual

Skillset/Requirements

Duties

Time Commitment and Compensation

Reporting Structure

Interested?

* * *

About Sherrijon

Thank You To Jeff Stein

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