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        You are here: Home / Archives for pairings

        Pairing Construction 101

        October 25, 2024 13:00

        Scheduling Committee

        • Pairing Construction Process: The AFA Pairing Analyst and Company Crew Planners use metrics like hotel costs, layover times, and duty limits to build pairings each month, but the optimizer often prioritizes crew utilization over pairing quality or Flight Attendant preferences.
        • Challenges and Evolution: Changes in flight schedules, new routes, and the optimizer’s focus on maximizing duty days have led to less desirable pairings, though efforts are being made to reduce four-day pairings and balance costs with quality.
        • Selection and Reporting: Both the AFA Analyst and crew planners submit pairing solutions for review, with management making the final selection. The chosen solution is analyzed, and a detailed report is shared with flight attendants.

        Introduction to the Pairing Process

        Pairing construction is a complex process that occurs every month to create the work schedules, or “pairings,” that Flight Attendants will operate. A team consisting of four individuals—three Company Crew Planners and one AFA Pairing Analyst—work together to build these pairings. Karen Ferrell, our AFA Pairing Analyst and the Scheduling Committee Vice Chairperson-Pairing Construction, is an Anchorage-based Flight Attendant who flies between 50 to 70 TFP per month, ensuring a deep understanding of the challenges and frustrations Flight Attendants face regarding pairing quality.

        Several factors impact the construction of pairings each month, some of which are outside the planners’ control. Factors such as red-eye flying, additional destinations, or changes to flight schedules contribute to variations in pairing structures. One of the most significant influences is the optimizer, a software program that builds pairings with the goal of maximizing Flight Attendant utilization. Unfortunately, this often results in multiple-leg days and minimal layover times, provided the pairings remain contractually legal.

        Role of the Optimizer

        The optimizer plays a key role in how pairings are constructed. Its primary function is to maximize efficiency, often with little regard for factors such as layover time, pairing value, or quality of life for Flight Attendants. For instance, if the optimizer can create a legal pairing that includes multiple long workdays with short layovers, it will do so to maximize crew utilization. While planners can implement certain “locks” and “penalties” to influence the optimizer’s output, these adjustments often come with increased costs. Moreover, the undesirable pairings still need to be assigned to someone.

        Evolution of Flying at Alaska Airlines

        Many Flight Attendants express concerns about losing the type of flying they were accustomed to holding. However, the flying at Alaska Airlines has changed significantly over the years and continues to evolve. Changes to flight schedules, new destinations, and route planning decisions can drastically alter pairing structures. Small shifts, such as a flight’s departure time being adjusted by a few minutes, can lead to new connections and different pairing configurations.

        The optimizer frequently utilizes these changes to build multi-day, multi-leg pairings, maximizing duty days for Flight Attendants without considering the quality or desirability of the pairings. Additionally, while total hotel costs are included in cost analysis, the optimizer doesn’t focus on creating high-value pairings or accommodating Flight Attendants who prefer “high time, more efficient” pairings. The focus remains on maximizing crew usage, even if it leads to more undesirable pairings.

        Balancing Costs and Desirability

        To address the issue of undesirable pairings, planners have started placing penalties on four-day pairings to minimize their occurrence. This shift represents a small victory in improving pairing quality. While cost savings are important, the company has recognized that pairing configurations designed to maximize utilization can result in greater long-term costs when undesirable pairings remain open, requiring additional resources to cover them.

        In July 2024 alone, there were 47,120 individual flights, resulting in approximately 8,900 pairings across the system. With over 6,900 Flight Attendants spread across six bases, each with unique preferences for “desirable pairings,” it’s impossible to eliminate all undesirable pairings or cater to every individual’s preference. Desirability varies significantly, with some Flight Attendants preferring turns, while others prioritize long layovers, single-leg days, or commutability.

        Role of the AFA Pairing Analyst

        The AFA Pairing Analyst works closely with the Master Executive Council (MEC) to guide the pairing-building process. Each month, the analyst collects input from Local Executive Council Presidents (LECPs) and Scheduling Chairs on what constitutes “desirable pairings” for their bases. This input, often based on seasonal flying, helps to ensure that the greatest number of Flight Attendants benefit from the pairings. While this information is shared with company crew planners, only the top three requests from each base are typically considered.

        When building solutions, the AFA Pairing Analyst analyzes whether the optimizer has naturally built any of these requested pairings. If not, the analyst may manually adjust the solutions, keeping cost constraints in mind. However, if the analyst’s solution is significantly more expensive than the company’s, it is unlikely to be selected.

        Metrics Used in Pairing Construction

        Both the crew planners and the AFA Pairing Analyst input various metrics into the optimizer to build pairing solutions. These metrics include:

        • Hotel costs and per diem
        • Aircraft swaps
        • Minimum and maximum layover times
        • Maximum duty day
        • Sit Pay
        • Soft time (e.g., minimum pay rules like Multi-day Sequence Minimum, Duty Period Minimum, etc.)
        • Penalties for trip length
        • Red-eye flights with End of Duty (no additional flying after all-nighter flights until after legal rest.)
        • Hard and soft locks for specific pairing configurations
        • Deadheads and other contractual or Federal Aviation Regulation (FAR) requirements

        These metrics are essential in shaping the final pairing solutions, with each party adjusting parameters to influence the results.

        How Is a Pairing Solution Chosen?

        Each month, the AFA Pairing Analyst and Crew Planners submit their pairing solutions for consideration. The Crew Planning department creates a cost comparison document that outlines the financial implications of each solution. While the AFA Pairing Analyst has input in the selection process, management has final authority over which solution is chosen.

        For transparency, the cost comparison document is also shared with MEC officers, although it is confidential and requires the AFA Pairing Analyst to sign a Non-Disclosure Agreement (NDA) to view it.

        Post-Solution Review and Reporting

        Once management confirms the selected solution, the AFA Pairing Analyst reviews the pairings for each domicile and writes a monthly pairing report. This detailed review typically takes two to three hours and includes a thorough examination of the final pairing configurations. After completing the report, the analyst forwards it to Crew Planning, which adds statistical information such as average TFP per duty period, average sit time, and other key metrics.

        The finalized “Pairing Report and Statistics” is then distributed to Flight Attendants via Outlook, ensuring transparency and communication regarding the monthly pairing process.

        Filed Under: AFA News Now, Pairing Construction Tagged With: pairing construction, pairings

        Council 35 News January 2021

        January 29, 2021 12:45


        Important Dates

        January 31:  Union Plus Scholarships
        February 1:  Black History Month begins


        Union Plus Scholarship Opportunity

        Union Plus provides comprehensive information for the college-bound individual as well as a suite of scholarships.  The deadline to submit an application is January 31.  Union Plus Scholarships are open to current and retired members, spouses, and dependent children.  Information about each scholarship is available on the website.  This offer can save members thousands of dollars!

        Black History Month Pins

        Your Council 35 Officers have ordered 400 pins for SFO!  Base leadership has offered to assist with distribution of the pins.  Please stop by the supervisor’s office in the SFO Village to get your pin.

        Can I Get the COVID-19 Vaccine?

        by Brad Young, ASHSC Chair and Council Representative
        Maybe.  Several Bay Area and Southern California Flight Attendants have reported that they have successfully received their first dose of the vaccination.  You may or may not be asked to show your Alaska letter and Crew ID so please be prepared–you may or may not be approved.  Please go to your Health Care provider app or website and try to book an appointment under the current criteria eligibility. To print a copy of the Alaska Vaccination Letter:  

        Alaska’s World>> Inflight Page>> Safety>> COVID-19 Resources>> Vaccine Prioritization Letter

        SFO Pairings Update

        by Virginia Fritz, Council 35 Scheduling Chair and MEC PBS Committee Member
        Flight Attendants will continue to see the pairings in SFO shift from month to month as Network Planning moves routes around, does aircraft rotation, and changes timing of certain flights we are accustomed to seeing in our SFO pairing selection. AFA Pairing Analyst Karen Ferrell and Local Scheduling chairs continue to advocate based on the feedback received from members. The most recent months of pairing selections have been the company’s solution rather than the AFA solution. While there is no guarantee that the company will always apply our desired changes, they continue to attempt to find the right balance of pairing trip length distributions that SFO prefers based on feedback. Trip Layovers, while in normal times is easy to advocate for by requesting soft locks, have been harder to apply as our route structure continues to vary. Most recently the committee has been advocating for more 4K’s, Hawaii layovers, more 2 days, less 4 days and as always, commutable productive trips as a whole. Please continue to send both positive and negative feedback each month so that we can continue to advocate for SFO and thank you for your patience while we navigate these changes.  For more information, please reach out to Virginia Fritz, Scheduling Chair.

        Hotel Committee News and Info

        by James Bozanich, Council 35 Hotel Chair

        As we round the corner from 2020 to 2021, the Hotel Committee wanted to share some information that may be helpful.  Here are some hot topics:

        Crew Transportation

        Crew vans are for assigned crew only. All of our transportation is provided to us clean and sanitized to keep us safe and healthy. Unfortunately, no family or friends are permitted to join us at this time.

        Van Drivers not Wearing a Mask

        Let someone know via REPORT IT app.  Each state and county have different rules and regulations which can cause confusion on this topic.  As a reminder, it is Alaska’s policy that all of our transportation drivers wear a mask for Flight Attendant’s safety. If this is not happening, write it up in the Report It app as a safety concern. It will then be addressed by management and shared with the AFA Air Safety, Health, & Security Committee to drive corrections. If this issue requires urgent attention, FAs should contact the Crew Scheduling Duty Manager and request new transportation.  

        Resources

        As a reminder, the current hotel and transportation list can be found in our Flight Attendant webpage under hotels and on the IMD:  Good-Reader>>ASFA Supplemental>>Hotel Hotline.  Questions can be directed to James Bozanich, Hotel Chair. 

        ASHSC Committee Member Needed

        The SFO Air Safety Health and Security Committee (ASHSC) is looking for one additional committee member.  Please review the ASHSC webpage and review the requirements for more information.  Please email Brad Young with your expression of interest and for any additional information.

        COVID Vaccine for Flight Attendants

        Message from AFA International
        Despite their role to maintain critical industry, Flight Attendants are not in a priority tier for the COVID vaccine in most of the country.  To help bring awareness and to advocate for priority status in all states, AFA is asking that FA’s write a letter to their governor and ask that Flight Attendants be included in Tier 1B. To read the full article and for more information on how to help with his advocacy please visit AFA Interactive.

        How do I contact Council 35 Officers?

        Using a personal email address, the preferred methods of contact are:

        • Open an Online Support Request ticket
        • Officer group email sfo@afaalaska.org (if one officer is flying /unavailable other officers can respond)
        • Individual officer emails (if information is for a specific officer)
        • Calls/text (if situation requires more urgent attention)

        When contacting Council 35 officers please avoid the following methods:

        • Sending to/from alaskaair email (subject to company audits and therefore not private)
        • Officer personal Facebook/social media accounts (not actively monitored for AFA concerns)
        • Excessively lengthy texts (please use email for important information as it’s easier to respond and forward to appropriate resource-texts should be reserved for alerts to an issue that requires a timely response)

        Please allow at least one business day for a response to any method of contact (email, phone, text).  

        In solidarity,

        Melissa, James and Brad


        Melissa Osborne, LEC President •  Melissa.osborne@afaalaska.org • 415-275-1322
        James Ikehara, LEC Secretary •  James.ikehara@afaalaska.org  • 415-289-9011
        Bradley Young, Council Representative • Bradley.young@afaalaska.org • 916-508-3503

        Filed Under: Council 35 SFO Tagged With: ASHSC, Black History Month, COVID-19, Hotel Committee, Newsletter, pairings, SFO, Union Plus

        Spreadsheet for November Pairings

        October 10, 2016 22:11

        We have created an Excel spreadsheet to review all the pairings that have been created and awarded in the ANC base.  We are excited to share that spreadsheet with all of you.

        Click the following link to view the Pairings Spreadsheet:  Nov 16 Bid.xlsx

        The spreadsheet contains:

        • Pairings (Pairing Numbers)
        • Days (Length of Pairing)
        • C/I (Check In Times)
        • C/O (Check-Out Times)
        • TAFB (Time Away From Base) which is listed as hours and minutes
        • ADC (Average Daily Credit)
        • Pay TFP (Total TFP you will be paid if trip is flown.  Inclusive of MPRs)
        • Sit TFP (Indicates how much tfp of Sit Pay is in the pairing)
        • TAFB/TFP (Time Away From Base per TFP value)
        • Duty Legs
        • D/H (DH legs)
        • L/O (Layover Location)
        • Compensation (inclusive of sit pay and per diem) and you can change the TFP Rate (located in the upper right corner of the spreadsheet) to reflect your step rate amount which will adjust the compensation column to reflect the accurate amount each individual FA will receive at their rate of pay.
        • Days (the days of the month that pairing operates)

        We hope you find this information helpful and would appreciate your feedback.  If you find value in the document, we will do our best to provide it for you each month. If you have any questions about the spreadsheet, please contact us at anc@afaalaska.org.

        Filed Under: Council 30 ANC Tagged With: ANC, bidding, pairings, PBS

        Pairing Construction 101

        August 26, 2016 05:00

        What is involved with pairing construction?

        Approximately one month prior to the bid month, Network Planning provides a Standard Schedules Information Manual (SIMM), which includes all of the scheduled legs in the system on a daily basis for FA 1-Position, FA Combi and FA 3-Position. Each of the legs are formatted as a single line item, such as one leg flight AS 320 SEA-SFO. For October 2016 there were 18,741 single legs in the FA 3-Position used for optimization of the pairing solution. For October pairings, we build the schedules and submit our solutions in the month of August, and in September 2016 we submit pairing solutions for November, et cetera.

        What metrics do the crew planners and AFA pairing analyst input into the solution to build the pairings?

        Most of the time we utilize the same metrics into the solutions but change the parameters. Examples include but are not limited to:

        Hotel costs, per diem, aircraft swaps, minimum layover, maximum duty day, maximum layover, sit premium, soft time (minimum pay rules such as Multi-day Sequence Minimum, Duty Period Minimum, Extended Overnight Rule, Average Duty Period Guarantee), penalties for trip length, hard locks (defined pairings), soft locks (suggested leg combinations), deadhead and other contractual or Federal Air Regulation (FAR) requirements. All of these are built into the optimizer and sent into the system to build the final solution.

        How long does it take to submit a solution?

        It takes approximately 1 – 2 hours each time one run is sent to the optimizer. Pilot and Flight Attendant Crew Planning along with the AFA Pairing Analyst share the optimizer. There are a limited amount of servers available to submit solutions. Typically, the AFA analyst will submit her/his solutions in the evening during non business hours

        How is a solution chosen?

        The AFA Pairing Analyst and each of the Crew Planners submit a solution for consideration. The Crew Planning department filters through the solution and provides a cost comparison document that shows the overall cost of the solutions submitted. This document contains important financial information and is not shared with the public, as it requires the AFA Pairing Analyst to sign a Non-Disclosure Agreement (NDA). The comparison document is used for our joint monthly pairing selection meeting with Director of Flight Operations Planning and Resource Allocation, Chad Koehnke, and Vice President of Inflight Services, Andy Schneider. For transparency the MEC Officers also receive a copy of the comparison document. It is important to note that both AFA and management are working together to review the comparison document, however, management has final selection authority for the pairing solution.

        What happens after the solution is chosen?

        The AFA Pairing Analyst receives confirmation of the solution selection from management. The AFA Pairing Analyst then goes into the solution and reviews each domicile and the pairings created to write the monthly pairings report. It takes approximately 2 – 3 hours to review in depth the final solution of the pairings created. After the report is finalized it is emailed to Crew Planning who then adds in the statistics of the duty periods, calendar days, average TFP per duty period by base and trip length of trip, average sit time, average duty day, average swap and average layover. Kelly Whitacre-Yeager then emails the Pairing Report and Statistics to the Flight Attendants via Outlook.

        The Master Executive Council (MEC) thanks MEC Scheduling Committee Chairperson Jake Jones for submitting the AFA pairings solutions while MEC Pairing Analyst Karen Ferrell has been in training. Going forward Karen will be the primary submitting on behalf of the Association. If you have any questions, concerns or suggestions about pairings, contact your local Scheduling Committee representatives.

        In Solidarity,

        Your MEC – Jeffrey Peterson, Brian Palmer, Yvette Satterlee, Lisa Pinkston, Laura Masserant, Cathy Gwynn, Tim Green and Brice McGee; MEC Scheduling Committee Chairperson Jake Jones and MEC Scheduling Committee Vice Chairperson/Pairing Analyst Karen Farrell

        Filed Under: Latest News, Pairing Construction Tagged With: 2016, pairing construction, pairings

        Spreadsheet for September 2016 Pairings

        August 8, 2016 12:48

        We have created an excel spreadsheet to review all the pairings that have been created and awarded in the ANC base.  We are excited to share that spreadsheet with all of you.

        Click the following link to view the September Pairings Spreadsheet:  Sept 16 Bid.xlsx

        The spreadsheet contains:

        • Pairings (Pairing Numbers)
        • Days (Length of Pairing)
        • C/I (Check In Times)
        • C/O (Check-Out Times)
        • TAFB (Time Away From Base) which is listed as hours and minutes
        • ADC (Average Daily Credit)
        • Pay TFP (Total TFP you will be paid if trip is flown.  Inclusive of MPRs)
        • Sit TFP (Indicates how much tfp of Sit Pay is in the pairing)
        • TAFB/TFP (Time Away From Base per TFP value)
        • Duty Legs
        • D/H (DH legs)
        • L/O (Layover Location)
        • Compensation (inclusive of sit pay and per diem) and you can change the TFP Rate (located in the upper right corner of the spreadsheet) to reflect your step rate amount which will adjust the compensation column to reflect the accurate amount each individual FA will receive at their rate of pay.
        • Days (the days of the month that pairing operates)

        We hope you find this information helpful and would appreciate your feedback.  If you find value in the document, we will do our best to provide it for you each month. If you have any questions about the spreadsheet, please contact us at anc@afaalaska.org.

        Filed Under: Council 30 ANC Tagged With: 2016, ANC, bidding, pairings, PBS

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