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        You are here: Home / Archives for Committees / Scheduling Committee

        Scheduling Committee Meeting Recap – January 2024

        January 29, 2024 09:00

        Scheduling Committee

        • On January 23, our AFA Scheduling Committee Chairpersons met to discuss their ongoing work representing Flight Attendants’ interests in lineholder scheduling.
        • The Committee met with management to receive updates and discuss issues and problems Flight Attendants face with scheduling, pairings, and bidding.
        • Your Local Scheduling Committee is available to assist with any lineholder scheduling-related issues. Don’t hesitate to reach out for help!

        On Tuesday, January 23, our AFA Scheduling Committee Chairpersons met to discuss their ongoing work to represent our Flight Attendants and push for improvements in our workplace. Representing you at the meeting were Heather Reier (ANC), Jaqui Bellenie (SFO), Rita Tillou (SEA), Melodie Anderes (PDX), Kamako Yamado (LAX), and Kitty Cohen (SAN). Also present were MEC Scheduling Committee Vice Chairperson—Pairing Construction Karen Ferrell, MEC Scheduling Committee Vice Chairperson—PBS Virginia Fritz, and MEC Scheduling Committee Chairperson Jake Jones.

        The committee met with Managing Director Inflight Operations & Crew Scheduling Allen Thieman, Director of Crew Scheduling Sara Cook, Manager of Crew Planning Trisha Bennett, and other management representatives from Crew Planning/Crew Scheduling.

        The Committee is next scheduled to meet on February 20, 2024.

        Topics of Discussion

        The committee reviewed several items both during internal AFA-only conversation and when meeting with management. Some items discussed include:

        JCTE Update

        • Release 23.5 was released in prod, 23.7 is in UAT.
        • Trades: 92.1% of 57,580 trades had a response time of less than 10 seconds.
        • JCTE release coming in February.

        Block2Block (B2B)

        • Version 2.5 is in progress.
        • Tap to pay feature.

        Crew Planning Update

        • March block hours increased by almost 19k compared to February.
        • Staffing adjustment leaves offered for March: 173.
        • Reserve staffing: Bases around 17% except Seattle around 20%.
        • Review of trip length distribution, consistent with previous months.
        • Commutability in March: SEA/ANC have the best commutability, LAX and PDX are the most challenging.

        Teaming And IROP Mitigation

        • Teaming FAs together and with pilots helped minimize cancellations.
        • In and backs strategically scheduled to assist with recovery of cancellations.
        • Teaming is not being used in spring/summer as the cost is too great. 

        MAX Cancellations And Advanced Bookings

        • MAX cancellations ongoing, no adjustments made for March pairing selection. 

        Updates From Crew Scheduling Management

        • Reserve utilization in January around 77%.
        • Breakdown of reserve usage: 48% covering line holder sick trips, 15.9% reserve absences, 22% unused.
        • Inflight YOY absence rate trending up, LAX/SAN trending down by domicile.
        • Premium not issued since MAX fleet grounded, FAs picking up trips to cover operation.
        • Flexibility impacted by unknown factors, no increases in TSN.
        • Personal drops: 90 in January, 7 Bulletin board drops.

        PDX SWGCO And Crew Scheduling

        • 26 FAs couldn’t get to work and have FNS, each case will be reviewed.
        • Efforts made for process improvement, high hold times during pre-cancellations.

        Layover And Transportation Issues

        • LAX crew had issues getting back to the hotel, will review and try to accommodate crews closer.
        • Issues with single transportation and long wait times in CUN/GDL, to be reviewed by Crew Planning.
        • Confusion about layovers at domicile vs hotels being provided prior to trips, clarification needed.

        Withholding Trips, Pre-Cancellations, And FNS

        • Trips withheld from OT, efforts to address the issue and ensure compliance.
        • Discussion on pre-cancellation processes and FCR footprint, modifications planned.
        • We are seeing an Increased number of FNS, clarification needed on contactability and communication procedures.

        CHS-RDU Limo Times

        • Request to review extensively long limo times in all locations. 

        What the Committee is Working on

        1. NavBlue. The PBS Committee is seeking feedback on how they can improve their assistance to flight crews regarding bid awards and understanding results. They provided both in-person and virtual meetings for this purpose. There are dates and times scheduled February 2024 for in person and virtual meetings to assist with bidding. 
        2. Pairings Survey. There is a discussion about conducting a survey on pairing construction, and there is a possibility of organizing a virtual session or town hall. A meeting with management occurred June 5, 2023, with a follow-up meeting to be arranged. However, there is no update or estimated time of arrival (ETA) at the moment.
        3. Teaming. Crew Planning is currently reviewing pairing construction and optimizing teaming strategies to minimize costs and ensure that crews (pilots and Flight Attendants) can stay together for multiple segments. Currently, the system teams around 10-15% of crews, but enhancements were made to increase this to 20-35% for winter operations. The changes were reflected in December pairings. Management provided communication regarding teaming. In December 2023, approximately 23% of sequences were teamed together, while 52% of duty periods were teamed. We didn’t receive any teaming information for January during the meeting today. For March 2024 pairing selection we did not utilize teaming.  
        4. Chime Communications. Flight Attendants may chat with crew scheduling via app/Microsoft Teams to reduce phone calls. Flight Attendant-initiated contact. Early stages of development, to be discussed with AS Labor Relations and AFA. Testing and implementation to occur in the next few weeks. We are working on a letter of agreement for implementation. This is still pending review. 
        5. Crew Scheduling. There was a monthly review of PowerPoint presentations that covered various aspects such as reserve utilization, detailed breakdowns, sick leave (week by week and year over year), premium, personal drops, and other relevant agenda items.
        6. Crew Planning. Similar to Crew Scheduling, there was a monthly review of PowerPoint presentations that cover subsequent month staffing, trip length distribution, Flight Attendant block hours, special initiatives (e.g., IROPs), commutability, and other relevant agenda items.
        7. ITS. Representatives from ITS joined the scheduling meeting to provide updates on NavBlue, Crew Access, internal systems, and Block 2 Block. These updates include performance reviews, data analysis, and information about future releases. 

        We Want to Hear From You!

        Whether you have feedback for the Committee, concerns to share, or items you’d like brought up with management – don’t hesitate to let us know. Your Local Scheduling Committee is here to be your voice to management. You can easily open a support ticket on the AFA Alaska Online Support Center or directly contact us using the information provided on the Scheduling Committee page of the AFA Alaska website.

        Filed Under: AFA News Now, Scheduling Committee Tagged With: committee meeting

        Scheduling Committee Meeting Recap – December 2023

        December 28, 2023 09:00

        Scheduling Committee

        • Our AFA Scheduling Committee Chairpersons met on Tuesday, December 26 to discuss their ongoing program of work to represent Flight Attendants interests related to lineholder scheduling.
        • The Committee also met with management to receive updates and discuss issues and problems that Flight Attendants are experiencing with scheduling, pairings, and bidding.
        • Your Local Scheduling Committee is available to answer questions, provide clarification, or help to resolve any lineholder scheduling-related issues. Please don’t hesitate to reach out!

        On Tuesday, December 26, our AFA Scheduling Committee Chairpersons met to discuss their ongoing work to represent our Flight Attendants and push for improvements in our workplace. Representing you at the meeting were Heather Reier (ANC), Jaqui Bellenie (SFO), Rita Tillou (SEA), Melodie Anderes (PDX), Kamako Yamado (LAX), and Kitty Cohen (SAN). Also present were MEC Scheduling Committee Vice Chairperson—Pairing Construction Karen Ferrell, MEC Scheduling Committee Vice Chairperson—PBS Virginia Fritz.

        The committee met with Managing Director Inflight Operations & Crew Scheduling Allen Thieman, Manager of Crew Planning Trisha Bennett, and other management representatives from Crew Planning.

        The Committee is next scheduled to meet on January 23, 2024.

        Topics of Discussion

        The committee reviewed a number of items both during internal AFA-only conversation and when meeting with management. Some items discussed include:

        • There was one OT issue reported that resulted in the withholding of a trip for more than 15 minutes during a shift change. CS needs to follow up with schedulers regarding accountability. Flight Attendants may call regarding trips withheld under Section 12.E.1.d.
        • SWGCO LOA implementation has improved with proactive steps to provide ride shares and hotels during severe weather. This is specific to recent events affecting the Anchorage base.
        • There is a known issue with the co-terminals filter not receiving text alerts.
        • It was reported earlier in the month that the personal calendar is not syncing with crew access. This appears to be resolved. 
        • Reassignment issues for holiday pay. When Flight Attendants are reassigned or pay protected, provisions in Section 21.H can assist with understanding compensation. 
        • Concerns with last minute hotel changes in CUN and other destinations. Crew members are picking up trips to layover at specific hotel locations. 
        • Increase in reassignments and pre-cancellations. Flow Charts are available on the Scheduling Committee page of the AFA website. 
        • Issues with base turns and crew pay reconciliation. If Flight Attendants combine or split trips, payroll will reconcile the base turn prior to the next pay cycle.
        • The December PPP bonus, if applicable, pays $350. Review Section 21.R.
        • Positive feedback received for the extended bidding period due to the PBS adjustment and contractual violation for January 2024 bid period. 
        • PBS Bidding: The process was smooth until the 8th of December with a one (1) hour fifteen (15) minute outage. We received feedback that FAs would have appreciated a quicker response via email regarding the delay. Bid awards were difficult for reserves due to overstaffing. No confirmed evidence of the outage affecting bids.
        • PBS Meetings: Various meetings held with our representatives regarding Adhoc and Navblue. Testing and installation of new releases ongoing.
        • Payroll Updates: End of year concerns with FAs attempting to meet 480/960 TFP thresholds. Reassignments and questions regarding pay protection, flying above scheduled, and stranded pay.
        • CBTs are due at the end of the month.
        • ITS Update: PBS testing in progress with automation completed. JCTE testing for release in January with anticipated improvements in trading and performance.
        • Vacation bidding under review for improvement for 2025 bidding.
        • Work ongoing for B2B features.
        • Demo of crew access while using a new function called buddy roster feature. More information to be provided when installed. Feature would allow you to opt in and share your roster with approved crew members (Flight Attendant or pilot).
        • November 2023 was a good month with increased TSN and drop availability. In December we experienced more mechanical issues than usual and increased sick calls.
        • Management has concerns about staffing and sick calls.
        • Crew planning is beginning to work on March 2024 schedule planning and wants feedback on teaming.
        • Working with API to try improving layover crews remain at the same hotels. 
        • Line average for February 2024 around 77 TFP, while Reserve is around 19%.
        • Staffing Adjustment Leave information provided and updated.

        What The Committee Is Working On

        1. NavBlue. The PBS Committee is seeking feedback on how they can improve their assistance to flight crews regarding bid awards and understanding results. They provided both in-person and virtual meetings for this purpose. They are looking at dates and times in February 2024 for in person and virtual meetings to assist with bidding. 
        2. Pairings Survey: There is a discussion about conducting a survey on pairing construction, and there is a possibility of organizing a virtual session or town hall. A meeting with management occured June 5, 2023, with a follow-up meeting to be arranged. However, there is no update or estimated time of arrival (ETA) at the moment.
        3. Teaming: Crew Planning is currently reviewing pairing construction and optimizing teaming strategies to minimize costs and ensure that crews (pilots and Flight Attendants) can stay together for multiple segments. Currently, the system teams around 10-15% of crews, but enhancements were made to increase this to 20-35% for winter operations. The changes were reflected in December pairings. Management provided communication regarding teaming. In December 2023, approximately 23% of sequences were teamed together, while 52% of duty periods were teamed. We didn’t receive any teaming information for January during the meeting today. 
        4. In and Backs. Network/Crew Planning is reviewing initiatives to restart operations when crews are stranded and flights are canceled. The 2023/2024 IROPs plan was reviewed by Alaska management in September/October, creating opportunities to adjust flight schedules on the day of operations.
        5. Chime Communications. Flight Attendants may chat with crew scheduling via app/Microsoft Teams to reduce phone calls. Flight Attendant-initiated contact. Early stages of development, to be discussed with AS Labor Relations and AFA. Testing and implementation to occur in the next few weeks. We are working on a letter of agreement for implementation. This is still pending review. 
        6. Crew Scheduling. There was a monthly review of PowerPoint presentations that covered various aspects such as reserve utilization, detailed breakdowns, sick leave (week by week and year over year), premium, personal drops, and other relevant agenda items.
        7. Crew Planning. Similar to Crew Scheduling, there was a monthly review of PowerPoint presentations that cover subsequent month staffing, trip length distribution, Flight Attendant block hours, special initiatives (e.g., IROPs), commutability, and other relevant agenda items.
        8. ITS. Representatives from ITS joined the scheduling meeting to provide updates on NavBlue, Crew Access, internal systems, and Block 2 Block. These updates include performance reviews, data analysis, and information about future releases.

        We Want to Hear From You!

        Do you have feedback for the committee, concerns you’d like to share, or items that you’d like brought up with management? Please let us know! Your Local Scheduling Committee is your voice to management. You can open a support request on the AFA Alaska Online Support Center or contact us directly using the information on the Scheduling Committee page of the AFA Alaska website.

        Filed Under: AFA News Now, Scheduling Committee Tagged With: committee meeting

        Issues with Crew Access: December 16, 2023

        December 16, 2023 16:00

        Scheduling, Grievance, and Hotel Committees

        • Hotel reservation details are not populating in pairings. 
        • The “Drop” (to Open Time) drop-down was reported by a few (but not all) Flight Attendant as not visible prior to Open Time opening.
        • Drops to Open Time were not functioning for January 24-30, 2024, for all domiciles except Seattle until just before 2 PM PT.

        What will come as no surprise to anyone, Crew Access is malfunctioning once again. So far, there are three issues identified:

        1. Hotel reservation details are not populating in pairings, 
        2. The “Drop” (to Open Time) drop-down was reported by a few (but not all) Flight Attendant as not visible prior to Open Time opening, and 
        3. Drops to Open Time were not functioning for January 24-30, 2024, for all domiciles except Seattle until just before 2 PM PT. (Reminder: January 31 is the first day of the February bid month.) Seattle appeared to open normally at 2 PM PT.

        Hotel reservation details not populating in pairings

        This outage is specific to Jeppesen and not related to API. Outdated or no hotel information is being displayed. However, Crew Scheduling (CS) is manually updating hotel information in Crew Access. Additionally, the hotel information in the My Crew Care (API) app is importing correctly and is accurate.

        [Update: This issue has been resolved as of 12/16/2023 @ 18:36 PT ^MECP Jeff]

        Drop to Open Time not visible prior to Open Time opening for some Flight Attendants

        So far, this does not appear to be a widespread issue, and Alaska ITS is investigating.

        Drops to Open Time were not functioning for January 24-30, 2024

        Alaska ITS and Jeppesen appeared to resolve the issue just before 2 PM PT, which meant that Seattle opened normally at 2 PM. Our Master Executive Council (MEC) and management have agreed to an initial remedy to help mitigate the impact of this outage (for all domiciles except Seattle):

        Overview:

        In chronological order, CS will review the Flight Attendants who attempted to drop trips to Open Time on these days but were unsuccessful. CS will offer to manually drop their trip into OT. CS will work down the list until they meet the contractually required number of Threshold Sequence Number (TSN) trips for the respective base. ITS has a report of all Open Time drop transactions, so they can replicate who attempted to drop trips first. This report will become available at 2:30 PM PT, but they will need time to prepare the report into a workable format for these purposes. Inflight Crew Scheduling Management will begin to contact Flight Attendants this evening to see if they wish to drop their trip. This process will preserve the integrity of the first-come, first-serve method of Open Time to give those who attempted to drop first the flexibility they attempted to achieve.  

        Details:

        1. CS will place the identified sequence (processed in chronological order) in Open Time and hide the pairing until they can make positive contact with the Flight Attendant to confirm that they still want the trip dropped. The Flight Attendant will see a FCR (pre-cancellation) on their line until they confirm the drop. The use of FCR is to protect legalities should the Flight Attendant decide they wanted the sequence back and not dropped into Open Time anymore.
        2. Once CS confirms the Flight Attendant wants the pairing dropped, they will unhide it in Open Time.
        3. If FA does not want the trip dropped, CS will put it back on their roster and move down the list.
        4. The timeframe for Flight Attendants to call back will be 24 hours. If the Flight Attendant does not call CS back within 24 hours, then their sequence will be placed back on their roster and CS will move down the list.
        5. If the Flight Attendant who is first on the list no longer has the pairing they attempted to drop for that date, CS will move down the list.
        6. This process will be completed until the TSN max equivalent is met for each base.

        Ongoing dispute resolution

        This situation is completely unacceptable, and our top priority is ensuring our contractual provisions are adhered to and protected. The tools that you rely on for contractual flexibility should work. Our Grievance Committee will continue to seek appropriate remedies via the Alternative Dispute Resolution (ADR) process.

        Upcoming Day of Solidarity

        Looking for an outlet to vent your frustrations? Join us on the picket line or via virtual picket on Tuesday, December 19. For more information, click here.

        Filed Under: AFA News Now, Grievance Committee, Hotel Committee, Scheduling Committee Tagged With: crew access, Open Time

        Scheduling Committee Meeting Recap – November 2023

        November 30, 2023 17:21

        Scheduling Committee

        • Our AFA Scheduling Committee Chairpersons met on Tuesday, November 28 to discuss their ongoing program of work to represent Flight Attendants interests related to lineholder scheduling.
        • The Committee also met with management to receive updates and discuss issues and problems that Flight Attendants are experiencing with scheduling, pairings, and bidding.
        • Your Local Scheduling Committee is available to answer questions, provide clarification, or help to resolve any lineholder scheduling-related issues. Please don’t hesitate to reach out!

        On Tuesday, November 28, our AFA Scheduling Committee Chairpersons met to discuss their ongoing work to represent our Flight Attendants and push for improvements in our workplace. Representing you at the meeting were Heather Reier (ANC), Rita Tillou (SEA), Melodie Anderes (PDX), Jaqui Bellenie (SFO), Kamako Yamado (LAX), and Kitty Cohen (SAN). Also present were MEC Scheduling Committee Vice Chairperson—Pairing Construction Karen Ferrell, MEC Scheduling Committee Vice Chairperson—PBS Virginia Fritz.

        The committee met with Managing Director Inflight Operations Michaela Littman, Managing Director Inflight Operations & Crew Scheduling Allen Thieman, Managing Director Ops Staffing and Resource Management Brittany Audette, Director Inflight Crew Scheduling Sara Cook, Manager Inflight Crew Scheduling Goose Hlaingmyint, Director of Crew Planning Mike Ostler, Manager of Crew Planning Trisha Bennett, and other management representatives from Crew Planning.

        The Committee is next scheduled to meet on December 26, 2023.

        Topics of Discussion

        The committee reviewed a number of items both during internal AFA-only conversation and when meeting with management. Some items discussed include:

        • Regular presentation with some interactive elements focused on Reserve utilization and working over 90%. Some relief seen in October/November. The PowerPoint presentation showed data on flexibility.
        • Breakdown of Reserves used: decrease month over month, with 11.4% covering other sick calls and 49% covering line holder trips. Detailed Reserve breakdown provided.
        • Year-over-year absence rates are slightly higher but trending down. Flexibility with Threshold Sequence Number (TSN) and Personal Drops (PDs) helping. 
        • Premium numbers being worked on, holiday calendar impacting data. October 2023 showed premium isolation to Sundays with a drastic decrease in the number of trips.
        • Personal drops increased, with 7302 compared to 9206 last year at this time. TSN adjustments and more trips allowed into OT. November saw a significant increase in TSN trips, offering more flexibility.
        • Reviewed sick leave days compared to TSN and PDs. Interesting data on leaves and collective attendance.
        • Discussed reassignments and their impact. Reassignments tracking is manual. November reassignments drastically down. Last-minute issues can lead to reassignments for operational reasons.
        • Review of rotation and pairings to address high reassignments. Closer-in sick calls during summer months affected options and peers. Leveraging reserves affects utilization.
        • Highlights of winter operations progress: training new crew schedulers, deadhead reservation support, NOC risk management, IROPs support and resources, teaming/pairings, inflight hotline, and Crew Scheduling Mobile Comm.
        • Testing UAT for Inflight for Teams, encouraging real-time feedback. Go-live expected in mid-December.
        • Discussed January 2024 planning challenges. Seeking 651 Staffing Adjustment Leaves, considering additional solicitation. Reserve staffing anticipated at 20% with 75.4 line averages for the system.
        • Reviewed trip length distribution and ANC commutability. ANC commutability to be tracked separately.
        • Block hour comparison for Dec 2023/Jan 2024, down 12.5% due to the booking environment. Industry fare and cost structure analysis provided. Imbalance in departures and arrivals, optimization challenges.
        • Hotel improvements and teaming to improve recovery, encourage following each other. Focus on SEA, optimizing routes, aircraft, and profits. Open to discussions and potential changes.
        • Overall, the discussion covered various topics related to reserve utilization, absence rates, premium numbers, personal drops, reassignments, winter operations progress, planning challenges, and optimization strategies.

        What The Committee Is Working On

        1. NavBlue. The PBS Committee seeks feedback on how they can better assist flight crews with bid awards and understanding results. In-person and virtual meetings were available for this purpose.
        2. Pairings Survey. A survey on pairing construction is being discussed, along with the possibility of a virtual session or town hall. Meeting with management occurred June 5, 2023, with a follow-up meeting to be scheduled. No update or ETA yet.
        3. Teaming. Crew Planning is reviewing pairing construction and optimizing teaming to keep costs low and ensure crews (pilots/Flight Attendants) stay together for multiple segments. Currently, the system teams around 10-15%, but enhancements aim to increase it to 20-35% for winter operations. December pairings will reflect this change. Management will communicate about teaming. In December 2023, approximately 23% of sequences will be teamed together, while 52% of duty periods will be teamed.
        4. In and Backs. Network/Crew Planning is reviewing initiatives to restart operations when crews are stranded and flights are canceled. The 2023/2024 IROPs plan was reviewed by Alaska management in September/October, creating opportunities to clear flight schedules on the day of operations.
        5. Chime Communications. Flight Attendants may chat with crew scheduling via app/Microsoft Teams to reduce phone calls. Flight Attendant-initiated contact. Early stages of development, to be discussed with AS Labor Relations and AFA. Testing and implementation to occur in the next few weeks. We are working on a letter of agreement for implementation. 
        6. Crew Scheduling. Monthly review of PowerPoint presentations covering reserve utilization, detailed breakdowns, sick leave (week by week and YoY), premium, personal drops, and other relevant agenda items.
        7. Crew Planning. Monthly review of PowerPoint presentations covering subsequent month staffing, trip length distribution, Flight Attendant block hours, special initiatives (e.g., IROPs), commutability, and other relevant agenda items.
        8. ITS. ITS representatives join scheduling meetings to provide updates on NavBlue, Crew Access, internal systems, and Block2Block. Includes performance updates, data review, and future release information. 

        We Want to Hear From You!

        Do you have feedback for the committee, concerns you’d like to share, or items that you’d like brought up with management? Please let us know! Your Local Scheduling Committee is your voice to management. You can open a support request on the AFA Alaska Online Support Center or contact us directly using the information on the Scheduling Committee page of the AFA Alaska website.

        Filed Under: AFA News Now, Scheduling Committee Tagged With: committee meeting

        Contactability Flow Charts

        October 25, 2023 17:00

        Scheduling Committee

        Our Scheduling Committee has created some new tools to help you better understand contractual language. These tools consist of two flowcharts that illustrate when you are required to be reachable by Crew Scheduling. One flowchart addresses situations when you are on duty, while the other covers times when you are on a RON/layover, on call as a Reserve, or off duty. Both flowcharts are available on the Scheduling Committee page of afaalaska.org for reference as needed.

        Click here to view the on duty contactability flow chart >

        Click here to view the Reserve, RON, and off duty contactability flow chart >

        The development of these flowcharts was a collaborative effort between the Scheduling, Reserve, and Grievance Committees. To produce the flowcharts, the Committees enlisted the assistance of MEC Negotiations Strategic Communications Representative Justin Wetherell. We want to thank Justin for their time and dedication to this project.

        Questions or Feedback?

        We’d like to hear from you if you have any feedback on the flowcharts or suggestions for other helpful documents. For any questions about the flowcharts or contactability in general, please get in touch with your Local Scheduling Committee.

        Filed Under: AFA News Now, Reserve Committee, Scheduling Committee Tagged With: contactability

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