Scheduling – Page 5

October 2015 Open Time Update

October 6, 2015 17:00

Not surprising there are several issues with Open Time…

It will not be surprising to most if not all of you that AFA and Alaska Airlines management are working on several issues with Open Time. The reality is that our new OT system is built into an antiquated trading program (Maestro/eMaestro) that has been dying a slow death for years and probably should have been replaced a long time ago. To make matters worse, the system can barely handle the number of users we have today. Unfortunately we’re stuck with eMaestro until the successor trading system, Jeppesen Crew Tracking Enterprise (JCTE), is implemented in late 2016.

Mitigation steps taken to prevent another crash on October 15^th for November Open Time

In order to minimize the possibility that eMaestro will crash again this coming October 15^th for November Open Time, the parties have agreed to several mitigation steps. Shortly before 2 pm Pacific Time—around 1:40 pm—eMaestro will be “bounced,” which basically means the system will be rebooted and everybody will be kicked off for approximately five minutes. Nobody is particularly happy about this, but we believe being logged out for five minutes in order to ‘clean’ the system is a minimally acceptable if it prevents the half hour crash that occurred this past month. The parties are also looking at increasing the virtual CPU allocation (i.e. processing power) and possibly the number of licenses (i.e. connections) for eMaestro.

Bidding alert: Out of Domicile trading and Seattle Open Time being moved in November for December Open Time

Starting in November for December Open Time, trading for Seattle will be moved from 2 pm PT on November 15^th to 9 am on November 16^th. This will likely greatly reduce the strain on the system by spreading out the server and connection load over two days rather than concentrating it on one. Out of domicile trading will be moved 24 hours later to the same regularly scheduled time but on November 18^th rather than the 17^th. This change will be tested for OT in November for December trading and in December for January trading at a minimum. Now that bids are open, please bid accordingly with these new dates and times in mind—AFA sincerely apologizes for any inconvenience!

Net 40 TFP Calculator

There is no net 40 TFP calculator presently, so you will need to keep track of that yourself for now. AFA finds this extremely frustrating and is diligently working toward a solution with management.

“TX” coding error

The “TX” code outlined in Section 12.F [Open Time Trial] was not programmed in the system properly. This is resulting in more “TO” trips than originally intended, which is both good and bad. On the plus side, all TO-coded trips may be downtraded based on the day of departure only even if the day is limited whereas TX-coded trips can be traded only day for day. On the negative side, all TO-coded trips count toward the Threshold Sequence Number (TSN) and therefore the closing of Open Time. Excess TO trips makes it more difficult to reopen a day once it is limited. The parties intend to have eMaestro reprogrammed with the originally agreed-upon rules.

Code visibility

The DD, CP and TO codes that count towards the TSN and that also indicate a trip may be downtraded based only on the day of departure are not currently displaying in eMaestro. This is also an oversight that is being corrected as soon as possible. In the meantime, you can still view the codes by logging into the World of Inflight –> My Schedule –> Open Time. The relevant codes are listed in the third column on the left under “Grp.” If the field is blank, that means the trip is coded something other than DD, CP or TO (e.g. TX, UB, CB, ML, SL, etc.) and the trip can be traded only day for day if the day of departure is limited in OT.

Next steps

Going forward AFA has insisted and management has agreed that we will be more intimately involved with the programming process. Additionally, AFA will test the system prior to rollout. Once we receive an update on the estimated time to implement the fixes, we will communicate those with you.

In Solidarity,

Your MEC – Jeffrey Peterson, Brian Palmer, Yvette Gesch, Lisa Pinkston, Laura Masserant, Cathy Gwynn, Sandra Morrow and Stephen Couckuyt

New Open Time User Guide

August 20, 2015 19:00

Some big changes are coming with our new Open Time system. To help with the transition we’d like to point out some highlights and give helpful hints.

Open Time Video

For a full review of the new Open Time, check out the video that was produced during the TA-2 Roadshows:

Correction: Trading for any newly established domicile(s) would begin at 9am, not 3pm as stated in the video.

Fundamentals

Flight Attendant to Flight Attendant and the new Open Time trading will begin simultaneously on the 15^th of the month prior to the month in which the flying will occur. Trading remains unlimited. Access to trading will begin as follows: SAN at 9:00am PT, PDX at 10:00am PT, ANC at 11:00am PT, LAX at 12:00pm PT and SEA at 2:00pm PT.

Flight Attendants may post trips at 8:00pm PT on the 14^th of the month.

Every sequence in the new Open Time is coded with a reason code: e.g., TO (trades with Open Time), CP (Coupon Drops), SL (Sick Leave), UB (Union Business) and CB (Company Business). There could be other reason codes, but these are the most common. The CP code will likely be very rare since drop coupons haven’t been issued in years.

The “Threshold Sequence Number” is based on domicile population (see Section 12.F.3 [Open Time Trial]) and is currently calculated as 10 in Seattle and 3 in Anchorage, Portland, Los Angeles and San Diego. This means that when the total number of sequences coded as TO/CP in Open Time on that day meets or exceeds the Threshold Sequence Number, the day will be “limited.” Remember, only the first day of TO/CP sequences counts towards the Threshold Sequence Number and therefore the limiting of Open Time. The Threshold Sequence Number can change based on the number of Flight Attendants in a base; however, there will always be a minimum of 3. Any other type of sequence: SL, UB, CB, etc., does not count toward the Threshold Sequence Number.

A Flight Attendant is able to reduce his/her schedule by a net 40 TFP as a result of dropping to or trading with Open Time each bid month. There is no cap on how much TFP can be dropped as a result of dropping to or trading with another Flight Attendant.

Open Days

On any calendar day that is “open” and not “limited” (closed under the old contract), all sequences with that day of report may be picked up, traded or dropped into Open Time without respect to the number of flights, the number of days and/or duty periods, TFP credit or any other parameters.

If you wish to trade a sequence with a sequence on a different calendar day, the only day that needs to be open is the day in which you report for your sequence. For example, you have a 3-day trip beginning on October 4^th and you want to trade for a 2-day trip beginning on October 17^th, as long as October 4^th is open, regardless of the reason code, you can make this trade.

Limited Days

Once a day is limited because the Threshold Sequence Number has been met, all trips coded other than TO/CP will be converted to a reason code of TX.

If a day is limited it can be reopened if a Flight Attendant picks up a TO/CP sequence from that day.

Any sequence reporting on a calendar day that is limited and is coded other than TO/CP may only be traded for a sequence (with the same date of report) of the same or greater number of days. For example, if a sequence is coded TX, SL, UB, CB, etc., and you wish to trade with that sequence and the day of report is limited, you could only trade your 2-day trip reporting on October 4^th for a 2, 3 or 4 day trip reporting October 4^th, and you could not trade for a turn.

Any sequence reporting on a calendar day that is limited and is coded TO/CP then that sequence may be traded for another sequence with the same day of report regardless of the length of trip. For example, if you wish to trade your 4-day trip reporting on October 4^th with 1-day trip reporting on October 4^th, it would be approved provided the Open Time trip is coded TO/CP.

Miscellaneous

All things being equal, it is to your fellow co-workers’ benefit if you are going to pick up a trip you do so out of the Flight Attendant to Flight Attendant trade box, or if you pick up out of Open Time, that you pick up a trip that is coded TO or CP. This will open the day if it is limited, allowing another flight attendants to drop a trip into Open Time.

All of this information can be found in the Collective Bargaining Agreement in Section 12.F. [Open Time Trial].

* * *

Questions? Contact your Local Executive Council (LEC) officers or your local Scheduling Committee members.

In solidarity,

Your MEC – Jeffrey Peterson, Brian Palmer, Yvette Gesch, Lisa Pinkston, Laura Masserant, Cathy Gwynn, Sandra Morrow and Stephen Couckuyt; MEC Grievance Committee chairperson Jennifer Wise MacColl and MEC Grievance Committee member Stephanie Adams

Your Contract Committee – MEC President Jeffrey Peterson, Kristy Stratton, Lisa Pinkston, Jake Jones, Christina Frees and AFA Senior Staff Negotiator Paula Mastrangelo

LAX LEC Scheduling Chair Tim Green

June 12, 2015 15:19

Congratulations to Tim Green, our new LOCAL SCHEDULING CHAIR. He will be the person advocating for our LAX flight attendant schedules and overseeing scheduling issues.

With our new contract we formed a new MEC Scheduling Committee. Jake Jones was appointed by the MEC as the new MEC Scheduling Chair. Our LEC Scheduling Chair Tim Green will be working with him and other chairs from all other bases.

We are also excited that LAXFA Sherrijon Gaspard has been selected as AFA’s Pairing Analyst. She took over Jeff Stein’s position earlier this year.

We want to thank Tim, Jake, and Sherrijon in advance for all of their hard work ahead. Please reach out to either of them with any of your suggestions and concerns. They would love to receive your feedback.

Tim Green ScheduleLAX@yahoo.com

Sherrijon Gaspard sggaspard@gmail.com

Introducing the AFA Pairing Analyst

March 12, 2015 20:00

At a meeting held last week, your Master Executive Council (MEC) interviewed candidates for the position of MEC Scheduling Committee Vice Chairperson for Pairing Construction, commonly referred to as the AFA Pairing Analyst. In total, nine candidates interviewed for the position (three Seattle-based Flight Attendants, three Portland-based Flight attendants, two Anchorage-based Flight Attendants, and one Los Angeles-based Flight Attendant). The MEC would like to thank those candidates for stepping forward in the spirit of Union service. After much discussion, the MEC has appointed Sherrijon Gaspard to the position.

About Sherrijon

A passion for helping people has been a driving force in Sherrijon’s life for as long as she can remember. This dedication to service has been apparent at Alaska Airlines, where she has been a Flight Attendant since 1998. Her commitment to helping people does not stop when the plane hits the ground and the cabin door opens. She has been creative and resourceful in generating new ideas and solutions applicable to both the inflight department as well as the Union serving on various committees (Reserve Committee, PBS Committee, Inflight Service Committee, Hiring & Recruitment).

As part of her dedication to improvement, in 2006, Sherrijon decided to pursue an MBA at Pepperdine University’s Graziadio School of Business Management. At Pepperdine, she honed her innate ability for hospitality, team building and enhancing the customer experience and added developing and implementing integrated marketing and client satisfaction programs to her skill set. After earning her MBA in 2009, she founded Eos Ventures, a small business consulting firm and launched Vina Sympatica™ Sparkling Wines.

Now in her new position as Pairing Analyst, Sherrijon is ready to once again dedicate time to AFA and use her keen eye for detail and strong organizational skills to help ensure fair yet equal pairings and improved Flight Attendant quality of life while also paying close attention to management’s cost concerns and contractual obligations.

Thank You To Jeff Stein

The MEC would like to thank outgoing Pairing Analyst and Portland-based Flight Attendant Jeff Stein for his service to our Flight Attendants. For years, Jeff worked hard to improve Flight Attendant quality of life by advocating for better pairings and more efficient flying. Please join us in wishing Jeff well in his future pursuits.

In Solidarity,

Your MEC – Jeffrey Peterson, Brian Palmer, Yvette Gesch, Becky Strachan, Laura Masserant, Cathy Gwynn, Sandra Morrow, Stephen Couckuyt and MEC Scheduling Committee Chairperson Jake Jones

An Introduction to the Scheduling Committee

February 24, 2015 08:00

With the recent ratification of our new contract, your Master Executive Council (MEC) has started the process of forming a Scheduling Committee as outlined in section 27.P.2. Many other carriers, both AFA and non-AFA, have a Scheduling Committee responsible for reviewing and discussing scheduling concerns with management. The Scheduling Committee will ensure that our Flight Attendants have strong representation when it comes to any scheduling-related concerns.

The Committee Structure

At Your Base (LEC Level)

Within each domicile, the Local Executive Council (LEC) Officers will be responsible for appointing a Local Scheduling Committee Chairperson and Committee Members. Your Local Scheduling Committee will be responsible for collecting and researching concerns related to scheduling, hours of service, and trading. They will work with management to resolve concerns and potential contractual violations presented by Flight Attendants. In addition, local committees will gather feedback regarding bidding and pairing construction from Flight Attendants and share this information with the PBS and Pairing Construction Subcommittees.

At the Airline (MEC Level)

The MEC Scheduling Committee Chairperson will coordinate the activities of the Local Scheduling Committees across the airline. The MEC Chairperson is responsible for supporting the Local Committee Chairperson and Local Committee Members in their interactions with management and providing any necessary resources. In addition, the MEC Chairperson will coordinate and lead the Scheduling Review Board, a meeting between AFA and management to be held every two weeks to address and resolve scheduling related issues before referring them to the grievance process.

PBS and Pairings

The Scheduling Committee also contains the PBS Subcommittee and Pairing Construction Subcommittee. The two subcommittees, each led by an MEC Vice Chairperson, represent Flight Attendant interests in their areas of expertise. Each Local Scheduling Committee will work closely with the subcommittees to share Flight Attendant feedback and help improve these systems and our quality of life.

Who Will I Contact?

Once appointed by your LEC Officers, your Local Scheduling Committee will be your point of contact for any concerns you have. Each Local Scheduling Chairperson and Committee Member will help Flight Attendants to address and resolve concerns or potential contractual violations. Contact information will be posted at http://afaalaska.org/scheduling after committee appointments have been made.

Scheduling Committee Communication Flow

How Do I Get Involved?

Local Scheduling Committees will soon be formed in each base. Within each base, the LEC Officers will appoint a Local Scheduling Committee Chairperson and Committee Members. If you’re interested in serving on the Scheduling Committee, please contact your LEC President. You can find contact information at http://afaalaska.org/locals, then by clicking on the link for your base.

In Solidarity,

Your MEC – Jeffrey Peterson, Brian Palmer, Yvette Gesch, Becky Strachan, Laura Masserant, Cathy Gwynn, Sandra Morrow and Stephen Couckuyt

October 2015 Open Time Update

Not surprising there are several issues with Open Time…

Mitigation steps taken to prevent another crash on October 15^th for November Open Time

Bidding alert: Out of Domicile trading and Seattle Open Time being moved in November for December Open Time

Net 40 TFP Calculator

“TX” coding error

Code visibility

Next steps

New Open Time User Guide

Open Time Video

Fundamentals

Open Days

Limited Days

Miscellaneous

* * *

LAX LEC Scheduling Chair Tim Green