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[AS] Jeppesen Crew Access Update

This message is for pre-merger Alaska Flight Attendants

This evening at 10 PM, the largest update for Crew Access to date will be installed.  The update, which should take approximately 40 minutes, includes a combination of fixes and new items.  Included are approximately 30+ fixes will directly affect our workgroup.

The most anticipated and long awaited installation is the ability for Reserves to Advertise and Trade in Crew Access. Reserves will no longer have to use the “Reserve Trading Board” after this evening.  Attached to this communication is a PDF which gives instructions on how to Advertise, Grab, Trade, Shift, and Split Reserve blocks and days.

Below is the list of the fixes and enhancements that are included in this evenings update.

  1. Will no longer see Pilot flying preferences when logging into Crew Access.
  2. Lineholder will no longer be able to self-assign trip longer than the reserve block picked up.
  3. Lock on last 5 days of month functional
  4. Hotel reservations no longer lost on call-out
  5. Server clocks are now synced
  6. FA now able to advertise SIP departing more than three hours out
  7. Quick Trip Report – TFP now showing and Times displayed
  8. Premium trips on Published Roster will now show 1.5, 2.0, 2.5 etc.
  9. Hotel information no longer lost on SIPs
  10. “Ignore” button added to Notification window in Crew Access
  11. Days will now show as limited at 10am day prior once self-assigning starts
  12. Sipped trips that do not report on same day as original trip will now show correct day and trip number
  13. Addition of vertical delineation between calendar days
  14. HomeBase filter will no longer show all bases
  15. LAX no longer listed as Co-Terminal on LTFA
  16. Charter rest rules being applied correctly
  17. Notifications that were acknowledged but still popping up will go away
  18. “HTTP method POST not supported” message resolved
  19. Issue of check in time same as departure resolved
  20. Limiting FAs to single session. If logged in twice, you will have some functionally in the first session but will NOT be able to process transactions.
  21. “Enter” key no longer functional when trying to complete consecutive trades

Reserve Specific Changes

  1. Ability to Grab, Trade, Split Reserve days now functional
    • Ability to Direct Trade multiple reserve blocks with another FA
    • Ability to Advertise end of month and/or beginning of next month’s reserve blocks individually.
    • Reserve FAs able to give away their FAS to another FA with the same reserve block and classification
    • Able to direct trade multiple reserve blocks
    • Able to grab multiple reserve blocks
  2. LTFA will recognize start time based on release time of previous trip. 11.5 hours and 9 hours if waived rest.
    • New FAs will now show on LTFA Report
  3. Standalone airport standbys will receive 5.0 TFP
  4. Reserves that self-assign Premium trips will no longer see “1.5, 2.0, 2.5” in Roster or “Premium” in Published Roster

After this installation, we will be receiving regular updates from Jeppesen every six weeks. We still have a laundry list of items and we have been working hard with Alaska Airlines management as well as Jeppesen management to resolve these issues quickly. We appreciate your patience and we will continue to advocate for Flight Attendants and use all resources available to ensure timely fixes.

If you have any questions about this update to Crew Access, please contact your Local Scheduling Committee.

In Solidarity,

Your MEC – Jeffrey Peterson, Brian Palmer, Linda Christou, Lisa Pinkston, Laura Masserant, Cathy Gwynn, Melissa Osborne, Tim Green, Brice McGee and MEC Scheduling Committee Chairperson Zac Weeks

JCA Launches Tonight

Your new crew scheduling system launches tonight at 8:00 pm.

There will be a freeze placed on all

trading / dropping /pickups while the system is being installed

After this time you will access the new system under Schedule & Bidding.

It’s going to be very important that you view the videos to learn more about the new system.

Then, take the simple 3-question quiz to receive 1.0 tfp.

NOTE: Make sure you receive an email confirmation that you took the quiz. If you didn’t receive an email, take the quiz again. You do not have to re-watch the videos to retake the quiz.

​

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Update your contact information in PeopleSoft!

It is important to list a phone number for the company so they can contact you or your family in the event of an emergency. It is not required to list a cell phone number and the act of listing a number does not mean that you are required to answer a call from Crew Scheduling unless you are required to do so per the Collective Bargaining Agreement (CBA).

REMINDER: You will need your PeopleSoft ID to access the new crew scheduling system. Your Peoplesoft number is located on your crew ID (and is not your Arctic Number).

You also have the ability to list for TEXT Alerts. You can sign up for Text Alerts on AlaskasWorld.

Preferential Bidding System- PBS

The only change to the bidding system is how you log in:

In order to log into PBS, you must now use your ‘PeopleSoft’ number.  It can be found on your company I.D. card.  Arctic numbers will no longer be used for logging into PBS, Buddy Bidding or using Avoid or Award bids.

For more information, log into PBS and read the PBS Info Page.

​

Terminology:

Make sure to review the new “Terminology” for using the Crew Access trading system. You will find Crew Access Quick Tour cards available in the Inflight Resource Center.

Note:

1. In the new system your schedule is called your roster.

2. Your bid position on the trip is called role.

3. Pairing number is called Trip Number.

You can view your roster by tapping the airplane icon at the top of the screen. Use Publish Roster available at Navigation Bars/Reports/Publish Roster to print your roster.

If you wish to have your crew info shared on Trip Assignments you will need to “Opt In” under the Settings tab on the menu.

Looking to pick up or trade your trip? Make sure that you have the “Home” button selected to ensure that you are looking in the San Diego trip pool.

When you click on the ‘Pickup’ or ‘Trade’ button on a transaction the process is complete.  There is no secondary window that will open to complete the trade unless you need to waive rest or to allow pickup of a 4k trip.

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Tips on How to Locate Trade Codes

Note: If the trip assignment has a code attached (TO), it would be located under the FAR Block Time.  The trip counts towards the TSN.

Note: “No code” located under the FAR Block time means the trip has no impact on the TSN.

Remember: The change in the system does not mean that we are going “Back to Book” with trading. If you want to process a multiple trade the same rules apply.

Trading rules for trips with or without codes are in Section 12 of the Collective Bargaining Agreement (CBA).

  • A trip isn’t yours until you finish the transaction. The Trade Cart doesn’t “hold” it for you
  • When you advertise your trip you won’t see it listed in the Trip Pool
  • Trading or Splitting Reserve Trips? Search in First Class, Submit request via Outlook
  • There isn’t a clock within the application to indicate time related to trading windows. You will need to use the clock on your device / computer
  • Patch coming soon that to make TSN codes more visible

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